American Society of Naval Engineers (ASNE) Executive Director
AMERICAN SOCIETY OF NAVAL ENGINEERS POSITION DESCRIPTION
TITLE: Executive Director
REPORTS TO: ASNE Council
The leading professional engineering society for engineers, scientists and allied professionals who conceive, design, develop, test, construct, outfit, operate and maintain complex naval and maritime ships, submarines and aircraft and their associated systems and subsystems. ASNE also serves the educators who train the professionals, researchers who develop related technology, and students who are preparing for the profession. Society activities provide support for the U.S. Navy; U.S. Coast Guard; U.S. Marine Corps; U.S. Merchant Marine and U.S. Army. ASNE is the seventh oldest technical society in the United States. It was founded in 1888 by a group of naval engineering pioneers, most of them officers of the U.S. Navy's Engineering Corps, who sought a unified approach to their profession in order to make the most of new advances in technology. The purposes of ASNE are to advance the knowledge and practice of naval engineering in public and private applications and operations, enhance the professionalism and well-being of members, and promote naval engineering as a career field. For nearly 130 years, the Society’s objectives have been strengthened and preserved to meet the changing needs of a time-honored profession. Today ASNE conducts a variety of technical meetings and symposia, publishes the highly regarded Naval Engineers Journal and a number of other technical proceedings and publications, and fosters professional development and technical information exchange through technical committees, local section activities and cooperative efforts with government organizations and other professional societies.
DUTIES AND RESPONSIBILITIES:
1) The Executive Director is the chief staff executive of the Society and also serves as the Society’s Secretary-Treasurer. The Executive Director is responsible to the Council, and acts at the direction of the President. The Executive Director / Secretary-Treasurer is an Officer of the Society and a voting member of the Council with responsibility for recommending and executing policies and programs to carry out the Society’s mission and managing the headquarters staff and resources with an annual budget of approximately two million dollars. The Executive Director is expected to maintain and communicate an understanding of the trends, developments and issues affecting both the naval engineering and association management communities. ASNE Headquarters and the Executive Director position is located in Alexandria, VA.
2) The duties of the Executive Director include:
a. Leadership and Governance
i. Participate, advise, direct and support the Council, Committees, and Sections in developing and implementing strategies and programs to carry out the Society’s mission
ii. Work with government and industry leadership in formulating strong partnerships and programs, in coordination with the President, Council and local Section leadership
iii. Promote strengthening of the local Sections and Chapters through engagement with Section leaders and local Commands.
iv. Identify, assess, and inform the Council of activities and developments that may affect the naval engineering community or the Society’s programs and operations
v. Identify, quantify, qualify and promote mission-related business opportunities that have high probability of an appropriate return on investment.
vi. Serve a s advisor to the Council and the President to ensure the Society’s governance and operations are compliant with applicable laws and regulations as well as with the Society’s Bylaws and Policies and relevant fiduciary and ethical standards
vii. Manage the Society’s formal documentation including Bylaws, Policies and Procedures and coordinate preparation, approval and dissemination of updates as needed
viii. Advocate, support and maintain adherence to the highest ethical standards among staff, leadership and volunteers
ix. Provide and/or coordinate scheduling, advice and administrative support for the conduct of Society business by the Officers, Council and committees
x. Directly participate in the work and structuring of new programs and business. Advise leadership on Society program scheduling with an eye toward conflicts with other events and balancing resources to ensure acceptable levels of quality are maintained in current programs while taking on new projects or business without additional resources.
xi. Provide advice, counsel and support to the Society’s Section Officers, National Officers, Council, and Committees.
i. Develop and maintain working relationships with leadership of local sections and national committees and provide advice, support and direction as appropriate to assist with their activities
ii. Develop and maintain relationships nationally and internationally with industry, government and non-governmental organizations that are actively involved in naval engineering or that conduct activities that may significantly affect and contribute to the Society’s successful operations
iii. Represent the Society as appropriate in discussions with government, industry, academia, regulatory bodies, professional organizations, community organizations, media, etc.
iv. Develop and ensure adherence to binding agreements in partnerships, co-sponsorships, etc.
v. Serve as a vigorous and passionate advocate for the naval engineering profession and for the Society’s role in supporting and sustaining the United States Navy, Coast Guard, Marine Corps, and Merchant Marine.
c. Staff and Headquarters Oversight
i. Oversee staff and contract support in the administration (scheduling, finances, preparation, marketing, communication, acknowledgments, logistics, management, contract oversight, reporting and execution) of all Society programs, including (but not limited to) membership, symposia, education, scholarships, elections, awards, the Naval Engineers Journal and Editorial Board, students, grant programs, and giving campaigns
ii. Oversee, monitor, manage appropriately and ensure compliance with overhead functions such as policies, procedures, internal controls, record maintenance, human resources and accounting
iii. Maintain and direct a highly capable headquarters staff with required expertise to best meet the needs of the Society within the bounds of the approved program and budget
iv. Manage headquarters staffing functions including developing, counseling, hiring, discipline, firing, performance evaluations and salary and benefits determinations, ensuring compensation supports retention of a quality team
v. Define responsibilities, authorities, and standards of performance for HQ staff
vi. Manage, oversee and procure appropriate support for the maintenance, operations and security of headquarters, IT infrastructure, online presence (social media, website, e-learning, etc.) and facility
d. Financial Management
i. Ensure proper control of all the Society’s financial resources, including those held by Sections
ii. Ensure proper financial footing while optimizing opportunities for growth
iii. Oversee receipt and dispersal of funds and maintenance and reconciliation of financial records in accordance with the By Laws and budgets approved by Council.
iv. Ensure preparation, review and submission of financial reports and the annual financial statement in accordance with Society policies and procedures
v. Oversee the preparation of the annual budgets for Society operations and for major programs; coordinate review and approval by and monitoring/reporting to Ways & Means Committee and the Council
vi. Schedule, support and assist with completion of the Society’s annual audit and ensure appropriate resolution of any findings
vii. Ensure timely preparation and submission of tax returns, license renewals and other business documents and timely payment of all required taxes and fees
viii. Ensure effective monitoring and control of all financial accounts, including bank accounts, investment accounts and credit accounts for headquarters and sections
ix. Ensure timely payment of all of the Society’s financial obligations and ensure the Society maintains a good credit rating
x. Ensure appropriate records and control for all of the Society’s real and personal property
e. Risk Management
i. Identify and evaluate areas of potential vulnerability including risks to the Society’s nonprofit status, risks to the Society’s personnel (volunteers, staff, members, attendees, etc.), property, finances, goodwill, and image - select and implement appropriate measures to mitigate or control the risks
ii. Ensure that volunteer leaders, committees, exhibitors, etc. are advised of actions required to mitigate risk
iii. Maintain Directors and Officers Insurance, property, fire and liability insurance, event cancellation insurance, etc. as appropriate to control risk
iv. Ensure effective management of intellectual property including copyright transfer and public release for technical papers and presentations and maintain registration of the Society’s publications and trademarks with the Patent and Trademark Office
v. Negotiate, review, sign and execute all contracts for headquarters operation and execution of approved programs within limits of approved budgets
i. US Citizenship
ii. Able to pass a background check and able to obtain a security clearance
iii. Supervisory Experience
iv. U.S. Maritime Industry Experience particularly Navy and Coast Guard
v. Profit & loss Responsibility
b. Additional Items Considered a Plus
i. Advanced Degree
ii. Engineering, Business and/ or Financial experience
iii. Positive Reputation with the Navy and or Coast Guard
iv. Non-profit leadership experience
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