Administrative and Office Specialist III

Fairfax, VA, VA
Nov 28, 2018
Mar 06, 2019
Full Time

Job Category : Classified Staff

Working hours :

Salary : Commensurate with education and experience.

Web Announcement :
Assistant to the Associate Dean for Graduate Programs Volgenau School of Engineering

The George Mason University Volgenau School of Engineering seeks an Assistant to the Associate Dean for Graduate Programs who is a motivated, people-oriented and organized critical thinker who can work collaboratively with university constituents. Friendly, professional and competent in face-to-face, oral and written communication, this self-starter will work independently, as well as in a team environment. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. The Assistant to the Associate Dean for Graduate Programs is expected to perform accurate research on topics of both strategic and tactical importance which may involve collecting, analyzing and reporting on data gathered across Volgenau, Mason and/or other organizations through various means including, but not limited to, internet searches, phone calls, written correspondence and surveys. The successful candidate must be able to create Excel spreadsheets, charts and PowerPoint presentations using the collected data.

Responsibilities: • Serves as the primary point of contact for the Associate Dean for Graduate Programs the Office of Graduate Student Affairs and the Office of Graduate Admissions and Enrollment Services by addressing walk-ins, and answering email and telephone inquiries; • Independently, (s)he must be able to assess, manage and/or resolve requests and assign action items, if necessary, with diligent follow-up; • Assists with planning, and attends Graduate events; • Participates in social media; • Responsible for ordering and managing office supplies; • Reconciles fiscal reports and acts as telecommunication administrator; • Calendar management and travel coordination for the principals, with timely resourceful agility; • Independent maintenance of office files and records management and; • Coordination of the Doctoral Qualifying Exam process, including proctoring exams; • Other duties as assigned.

Required Qualifications: • Substantial demonstrated related experience, including working for an executive (minimum 5 years preferred); • Outstanding communication and problem solving skills; • Ability to exercise independent, sound judgement with attention and accuracy to detail; • Ability and skill to handle multiple tasks simultaneously and to prioritize items of importance with minimal supervision; • Ability to work as a team; • Possess noteworthy Microsoft Office experience, with advanced knowledge of Excel and PowerPoint.

Preferred Qualifications: • A bachelor’s degree • Experience working in higher education; and • Experience with Banner and Microstrategy.

Special Instructions : For full consideration applicants must apply and complete the online application at for position number 01527z; and upload a cover letter, resume, and a list of three professional references with contact information. The review of applications will begin January 7, 2019, and continue until the position is filled.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Job Close Date :

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