Secretary II - Attendance Secretary / Bookkeeper
This is technical accounting clerical work in maintaining accounts for a school
An employee in this class is responsible for maintaining activity accounts of schools including creating and maintaining accounts and journals, posting transactions, balancing and reconciling accounts, and preparing periodic and special reports on accounts. Accounting procedures are under the functional control of the School Division's central accounting department, which trains school-based Secretary IIs and audits their activities. Other tasks include performing attendance record keeping. Experienced workers in these positions initiate their own daily assignments, follow through on matters, and use independent judgment and training to take appropriate actions to deal with standard recurring situations.
* Processes financial transactions such as purchase orders, invoices, receivables, and other transactions affecting accounts
* Serves as main financial resource for a school, dealing with vendors, staff, students, parents, and others on financial and financial related matters
* Checks transactions documents for accuracy and completeness; verifies legality and propriety of documents as necessary; reconciles accounts with other fiscal reports and controls; traces and corrects errors and resolves discrepancies
* Compiles data from accounts for summaries, lists, and reports; prepares periodic and special reports regarding accounts
* Advises school staff regarding the status of accounts and suggests/initiates actions to address account funding matters when necessary
* May serve as the main secretarial and administrative support to the school Principal, in addition to performing some of all of the duties listed above
* Performs related work as required
Graduation from high school, and experience in performing accounting clerical work; or any equivalent combination of education and experience that would provide the following knowledge, abilities, and skills:
* Ability to perform varied clerical and secretarial work accurately and quickly, to communicate effectively and to work cooperatively with others.
* Knowledge of accounts maintenance procedures; of modern office practices and procedures; of standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines; of business English, spelling, grammar, and standard business correspondence styles
* Ability to post and maintain a set of accounts; to process varied accounting transactions; to reconcile accounts, including tracing errors and resolving discrepancies; to search for, select, compile, and summarize data; to interpret and apply instructions and guidelines to specific situations; to determine work priorities; to maintain confidentiality; to work independently; and to work effectively during periods of heavy work loads and tight deadlines
* Good human relations and communications skills