University Events Coordinator

Bowie State University
Bowie, Maryland
Nov 26, 2018
Dec 31, 2018
Full Time

University Events Coordinator

Personnel Status: PIN/Exempt
Department: Auxiliary Services
Open Date: November 21, 2018 
Closing Date: Open Until Filled

Responsibilities: The position is the lead contact in providing a one-stop shop experience for internal and external customers needing conference and event services. Responsible for developing and maintaining a working relationship with faculty, staff and leaders of outside groups in planning and scheduling all university functions, alumni events, and special events/programs. Make arrangements for housing and food services with University and private sources both on and off campus. Meets with University faculty, staff and group sponsors to assist in planning and scheduling events. Coordinates special events on and off campus. Plan special events functions from inception to completion. Develop and maintain a computer information database of associates, activities, cost and schedules Maintain budget expenditures and records for each function/event in conjunction Conference and Event Services. Recommends new procedures and policies for improvement of support activities. Performs related duties as required. Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet the quality expectations of Bowie State University. Aggressively gather information on each project to achieve quality event productions. Serve as the primary point of contact for events. Attend all meetings related to events that are being managed in the portfolio. Serve as liaison with vendors on event-related matters. Generate all requisitions and reports related to event finances. Maintain and manage registration areas for all events and identify all venue personnel and staff for those events. Assist with managing on-site production and clean-up for events as necessary. Assist with preparing budgets and provide periodic progress reports for each event project. Record and prepare reports for distribution to all appropriate individuals as needed. Propose new ideas to improve the event planning and implementation process

Qualifications: Bachelor's Degree in a related field required. Event Management preferred. Minimum of four (4) years of event management experience required. Excellent customer service skills; proven track record of identifying and maximizing event opportunities; proven experience as an events planner or organizer. Must be a self-starter who requires little to no supervision to meet university goals; excellent time management and communication skills; impressive portfolio of previously managed events; sales skills and ability to build productive business relationships; ability to manage multiple projects independently.

Conditions of Employment: Position will require working other than normal working hours.

SALARY: $48,001 - $53,000 RangeII

APPLICATION: Interested and qualified applicants should go to to apply online. Paper application submissions will not be considered.

Office of Human Resources

Bowie State University

14000 Jericho Park Road

Bowie, MD 20715

Bowie State University is an Equal Opportunity/Affirmative Action Employer

Auxiliary aids and services for individuals with disabilities are available upon request. Please contact the University's EEO Officer at 301-860-3442.

In accordance with the Cleary Act of 2000, you are advised to contact the Bowie State University Campus Police Office for Disclosure of Criminal Incidents that occur on our campus.

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