Jr. Legal Billing Specialist

Legal E
Washington D.C.
Nov 09, 2018
Nov 12, 2018
Career Level
Entry Level
Full Time

Jr. Legal Billing Specialist

Large DC law firm is seeking a Legal Billing Specialist to manage and process client invoices for assigned attorneys and provide support for processes related to electronic billing.  Responsibilities will include:

• Responsible for all billing aspects for assigned attorneys to include distribution, preparation, and processing of client invoices, as well as ensuring the invoices are mailed or submitted electronically to the eBillingHub or third-party vendor ebilling portals

• Ensure complex client invoices are prepared in compliance with client billing guidelines and regulations.  Identify billing issues and resolve as appropriate

• Ensure billing issues, including deductions, accounts receivable and client concerns are monitored and resolved timely and provide submission and problem solving assistance where needed

• Update client information in the Elite master billing files as needed

• Ensure all client guidelines, internal protocols and firm's guidelines are followed during submission process. Ensure corrective action is in place for future submissions

Coordinate resubmission of invoices with any errors and if necessary contact third party vendors for assistance in resolving issues

• Act as liaison between billing attorney/clients' staff/third party vendors for assigned electronic billing clients.  Submit timekeeper setup and matter setup on third party ebilling vendor ebilling websites and eBillingHub for assigned clients

• Work with the e-Billing Coordinator on the annual firm-wide rate implementation process for electronic billing clients

• Prepare monthly reconciliation of electronically billed accounts

• Manages accruals for assigned clients

•Provide billing compliance training recommendations and feedback to billing management to improve end-to-end billing process

• Provide assistance to administrative assistants, secretaries and attorneys with the firm’s billing procedures and accounting software

A college degree is preferable and training and experience may be substituted for education.  Candidate should have a minimum of one year of related billing experience which includes processing invoices.  Candidate should have knowledge of ebilling vendors, eBillingHub, including troubleshooting and resolving problems and experience with an automated financial management system such as Elite Enterprise.  Proficiency with MS Office is required.  Candidate needs to be able to communicate effectively orally and in writing with firm staff and clients.  Hours are 9:00 - 5:30.

Resumes should be submitted to: dbachman@mylegale.com

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