Contract Analyst II
Develops and manages multiple complex contracts and solicitations in support of customer departments and agencies in the Health and Human Services System. Manages major procurement projects and coordinates pre-award and post-award procurement activities, including providing consultation on contractual requirements, determining solicitation method, writing solicitations and contracts, negotiating contracts and amendments, overseeing contract administration and close-out, providing periodic monitoring, and resolving disputes. Analyzes applicable federal, state, and local laws, policies, and regulations to develop contracts and ensure contractor compliance. Provides oversight of federal sub awards, as defined by 2 CFR 200, to include pre-award assessment and post award monitoring/reporting. Oversees and monitors compliance of grant/revenue agreements from both public and private entities. Assists managers and other staff with contract-related reports, documentation, and research activities as requested. Acts as liaison to general counsel and other departments for assigned contracts. Prepares and maintains documentation to ensure auditable contract records. Uses automated contracting and financial system to process and finalize contracts and purchase orders. Assists in the training and guidance of subordinate contract personnel and other support functions.Illustrative Duties
- Researches the availability of contracts that can meet the needs of the end user;
- Administers contracts and ensures compliance with federal, state, and local procurement requirements;
- Performs analysis to support contract negotiations, performance studies, utilization reviews, cost reasonableness studies, and expenditure history inquiries;
- Assists staff in contract negotiations;
- Oversees annual renewal process and periodic amendment process for contracts;
- Writes solicitations and contracts;
- Ensures vendors are in compliance with all aspects of the contract;
- Mediates and resolves, where possible, disputes between program staff and contractors regarding contract terms;
- Prepares the contract electronic and physical files;
- Prepares federal, state, and county mandated reports and management studies regarding vendor services and operations.
- Working knowledge of the mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
- Knowledge of the principles, practices and techniques relating to procurement and contract administration;
- Ability to use research methods to gather, analyze and interpret data;
- Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
- Ability to use information systems to prepare documents and to store, manipulate, analyze and present information.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.
Ability to quickly and clearly interact, in writing and directly, with contractors, program managers, senior department leadership, and stakeholders. Master's degree in public or business administration, public policy, government, or a related field. Prior experience in health or human services and/or public administration including experience in one or more of the following: contract solicitation; proposal development; technical writing; developing and analyzing technical and cost proposals; developing evaluation criteria; contract administration; developing and evaluating performance measures; program monitoring or auditing; grants management; and program budgeting. Knowledge of principles, practices and techniques relating to procurement and contract administration. Intermediate experience with basic Microsoft Office suite applications, and experience using contract management and/or enterprise resource planning software. Ability to attend site visits within and outside the metropolitan area. Professional contract or procurement certification.
Duties are generally sedentary and performed in a normal office environment. Ability to use keyboard driven equipment, attend meetings, and communicate verbally and in writing. All duties performed with or without reasonable accommodations.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.