Assistant, WNO Board & Special Events

Washington DC
Oct 29, 2018
Apr 11, 2019
Full Time

The Assistant will work with the Assistant Manager of Development, WNO Board & Special Events, the Manager of WNO Individual Giving, and the Chief Development Officer of WNO in the management and long-term development of the WNO Board of Directors ($35,000 annual minimum), including research, cultivation, acquisition, stewardship, and ongoing maintenance for both unrestricted and restricted contributions. This position also assists in the administration and implementation of the WNO Gala (generating $1M annually on average). The Assistant may also generate work for an intern, overseeing specific assigned projects and/or tasks.

The Assistant will generate solicitations and donor correspondence on behalf of WNO senior staff, ensure fulfillment of donor benefits by liaising with contributors via phone and email, track giving levels and renewal schedules, maintain proper donor crediting, research funding prospects, and utilize departmental systems with regards to gift processing, solicitation tracking, and the storing/maintenance of donor information.

The Assistant must be able to exercise discretion in order to prioritize assignments and work under significant pressure, as many projects are time sensitive and involve concurrent deadlines and donor interaction. An eagerness to communicate and problem-solve with a positive attitude is essential.

Duties and Responsibilities

50% Assist in all aspects of the WNO Board of Directors Campaign ($1.8M goal) including:

  • Preparing timely and accurate written communication:
  • Drafting and coordinating multiple types of correspondence (solicitations, acknowledgments, notes, research briefings, proposals, tax receipts, etc.) of varying length and complexity;
  • Completing timely gift entry forms and ensure accuracy of all billing and contributions; and
  • Preparing donor and strategy research projects in support of Campaign goals;
  • Manage office resources and collateral materials;
  • Identifying opportunities for gift increases in coordinate with the Assistant Manager;
  • Actively stewarding Board members through direct contact via telephone, email, and written communication;
  • Maintaining accurate donor records in hardcopy and electronic formats and in Tessitura;
  • Participating in fundraising and general stewardship:
  • Responding to donor requests for Membership logistics and details;
  • Ensuring proper donor recognition across several mediums; and
  • Managing donor ticketing needs
    • Researching and preparing detailed briefings on prospective board members to be presented to WNO and Kennedy Center senior staff and other Board members
    • Assisting with donor benefit, cultivation, and auxiliary events:
    • Preparing invitations and taking responses;
    • Coordinating scheduling with WNO administrative staff and artists;
    • Coordinating event check-in and event flow; and
    • Completing appropriate follow-up following each event.
    30% Provide support to members of team in arranging and communicating event logistics associated with Board of Trustees meetings (four per year), Executive Committee meetings (four per year), and other committee meetings.

    20% With WNO Development Staff and WNO Gala Chairman, prepare invitation lists, coordinate and draft solicitations and acknowledgement letters for the Gala ($1M goal), the WNO's largest annual special event.

    Other duties as assigned.


    • Bachelor's degree required. An advanced degree in a related field is beneficial.
    • Minimum one year of development or related experience required.
    • Working knowledge of the performing arts is preferred.

    Minimum Skills and/or Knowledge Required

    • Superior organizational, written, and verbal communication and interpersonal skills.
    • Careful attention to detail and awareness of standard accounting procedures.
    • Ability and confidence to work without close supervision, to foresee development needs, and to proactively generate work for this position as well as an Assistant and an intern.
    • Ability to foresee development needs and to proactively generate work for this position and for others supportive of this position.
    • Ability to delegate and multitask.
    • A professional and cordial demeanor, tact, and diplomacy are imperative as the incumbent is regularly in contact with people at all levels of society and business including Kennedy Center leadership, high level volunteers, major donors and prospects, and other Center personnel.
    • A clear understanding of the Kennedy Center mission, and an understanding of the ways in which a fundraising operation works within a large and complex institution.
    • Creativity and an excellent command of the English language are critical to identifying funding sources, matching their interests to projects, and communicating persuasively, both in person and in writing, the need for funding.
    • Ability to deftly manage many relationships and personality types; both internally among staff members, and externally among constituents.
    • Experience with Tessitura is ideal.

    Physical Demands

    While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.

    Work Environment

    Working outside of normal business hours (nights and weekends) can be expected from time to time. Large, vibrant, fast-paced office that values initiative, efficiency, diversity, and teamwork. Office culture encourages professional growth through internal promotion whenever possible. The noise level in the work environment is minimal, however attendance at major fundraising events and performances is required. In those conditions, the noise level is very loud. Travel is not expected.

    The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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