Administrative Assistant

Location
Arlington, Virginia
Posted
Oct 23, 2018
Closes
Nov 27, 2018
Function
Administrative
Hours
Full Time

The Mitchell Institute for Aerospace Studies seeks an administrative assistant to support activities in the areas of finance, administration, external relations, publications, IT, and HR functions. Specific duties include:

  • Plan, execute, and manage logistical support at events—booking of facilities and coordination of onsite requirements, event set up, basic catering coordination and execution, RSVP systems, coordinate VIP and speaker logistics
  • Manage sponsor contribution records for all MI programs—submit invoices, track payment, maintain internal records
  • Manage sponsor and VIP communications—thank you notes, send reports to sponsors, book meetings as senior leadership require
  • Develop an MI contact management system—track MI contacts and ensure data can be easily accessed to achieve program goals
  • Assist in MI marketing and outreach—social media management, website development and maintenance, help to create original marketing material
  • Provide executive assistant support for senior staff as requested—manage calendar, book meetings, track VIP communications, etc. 
  • Provide other support as necessary

Should have 4 years’ experience with similar duties, strong database skills, very proactive attitude, ability to multitask, and experience dealing with senior officials.

We offer a highly competitive and comprehensive health plan, including dental, vision, and flexible spending accounts, as well as life insurance, a generous 401K program, paid vacation and sick leave, education assistance, and also free onsite parking. 

Please email cover letter and resume to recruiter@afa.org. 

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