Senior Program Officer - Naval Studies Board

Washington D.C.
Oct 23, 2018
Nov 09, 2018
Part Time
Job Description Summary:
**Please note this is for a part-time position**

The mission of the Division on Engineering and Physical Sciences (DEPS) is to provide independent and authoritative science, technology, engineering and related policy advice to the federal government and to the nation and to promote communications between the science and technology community, the federal government, and the interested public.

DEPS seeks to assess the role of science and technology in important public policy issues and to advance science and engineering, identifying needed research as well as improvements in data and research methods. In these ways, it fosters better science and technology and their use to support decisions on public policies and programs.

DEPS' work is organized around four broad areas:
•Unique government missions in defense, space, and aerospace
•National infrastructure challenges such as energy and environmental systems, information and telecommunications, manufacturing and engineering design, civil engineering, and the constructed environment
•Science and engineering disciplines such as physics, astronomy, computer science and engineering, materials science and engineering, and the mathematical sciences and their applications.
•Continuing assessments of federal government laboratories and research programs

The Naval Studies Board (NSB) was established in 1974 at the request of the then Chief of Naval Operations as an entity to which the U.S. Navy could turn “for independent and outside counsel of any area of its responsibilities involving the interplay of science and technical matters with other national issues.” During its years of operation, the NSB has accepted tasks involving virtually all of the scientific and engineering disciplines supported by the Navy and has conducted studies, for example, in areas related to the design and operation of satellites; C4I systems; stealth technology; ship, submarine, and aircraft architecture; and education and training. Recent workshops have focused on innovation and multi-domain autonomy. Current topics under development include data warfare; resilient communications and intelligent-agile networking; and emerging technologies matched to naval areas.

Responsible for developing and managing highly complex programs or projects. Develops program or project strategy and budget, staffing requirements and ensures the program/project meets its stated objectives. Serves as liaison between committee members, the National Academies, and other applicable parties. Independently supervises staff. Develops prospectuses and projects and negotiates funding with sponsors.

Requiring advanced knowledge, incumbent performs work primarily intellectual and/or analytical in character. The job's primary focus is either on leading studies or managing other types of programs. Establishes processes and procedures to ensure the effective and efficient operation of a complex function. Has authority to take whatever action deemed advisable or necessary, subject only to organizational and departmental policies and rules. Has full supervisory responsibilities, including hiring, training, and performance management for assigned staff. Provides innovative solutions to complex problems that impact program's or project's success. Typically reports directly to Board Director.
Job Description:


Independently designs and manages multiple and/or highly complex programs or projects. Develops program or project strategy and budget, staffing requirements and ensures stated objectives are met.  Conducts program or project evaluations.  Activities may include leading studies, research programs, grant programs, fellowship programs, etc.

Where applicable, assembles committees and guides those committees in the consensus building process.  Leads convening activities such as forums or workshops.  Communicates and coordinates with the chair and other members of the group.  Identifies and gathers research materials.  Solicits and contacts potential panel members.  Facilitates the flow of information among panel members, consultants, staff, and other applicable parties. 

Conducts workshops and/or meetings.  Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries. 

Prepares background papers and technical summaries.  Develops written products (e.g., reports, proceedings, white papers).  Drafts and edits materials for publication.  For studies and other applicable programs, synthesizes and edits research findings and technical data and determines the relevance of data for purposes of study.

Supports committee members, forum members, workshop participants, etc. in all aspects of work.  For studies, assistance is provided in preparing draft report, including writing sections of report based on committee input and review and editing the report for format, consistency, and grammar.  Manages the response to review, responds to comments and concerns of editors, and prepares the final manuscript for publication.

Where applicable, responsible for extensive communications activities related to assigned programs or projects.  Publicizes programs and other priorities. Develops complex and content rich materials and websites to provide interest groups with information generated from and for activities. 

Where applicable, manages dissemination of reports and other types of publications.  Prepares dissemination plan and funding proposal.  Manages report production activities.  Identifies and engages external organizations in dissemination.  Prepares dissemination materials.  Conducts dissemination meetings. 

Independently supervises program or project staff.  Ensures staff are appropriately trained and plans for staff development.  Mentors staff.  Initiates personnel actions.  Conducts performance reviews.  Interprets and ensures consistent application of organizational policies.   

Responsible for financial management of assigned programs or projects, including overseeing budget and schedule and authorizing expenditures.  As required, collaborates with financial staff to ensure compliance.  

For certain programs managing research or fellowship activities, conducts site visits and ensures current and new facilities meet established criteria.  Visits sites where participants are located to evaluate assignment and ensure compliance.

Collaborates with experts and sponsors from federal, state, and local government agencies, foundations, schools, and other organizations.  Represents the unit and committee within and outside the National Academies. 

Maintains ongoing relationships with major sponsors and develops new program areas.  Conducts background research on topics for new studies, programs, or activities.  Writes prospectuses and proposals for new and continuing funding.  Identifies potential sponsors.  Raises funds for current and future projects.  Negotiates funding with sponsors.  Where applicable, manages funder/member/alumni relations. 


  • Related duties and special projects as assigned.


Required Knowledge, Skills, and Abilities:  Advanced knowledge of the scientific, technical, or policy issues in a related discipline.  Strong program/project management and facilitation skills.  Ability to understand and share technical/scientific issues with diverse audiences.  Ability to solve problems using originality and ingenuity.  Ability to serve as a resource to others in the resolution of complex problems and issues.  Ability to operate using substantial latitude for independent judgment and action.  Ability to independently develop and manage multiple and complex projects.  Ability to work successfully in a team environment and to form and maintain effective teams.  Ability to train and develop staff.  Experience working in complex environments with a high degree of organizational effectiveness.  Ability to develop relationships with co-workers , employees in other National Academies' departments, and external constituents through effective communication.  Excellent communication skills with a proven ability to effectively interact with all levels of staff and constituents.   Must have active DOD TS/SCI security clearance or be eligible to obtain one.

Minimum Education/Training Requirements:  Master's degree in a related field, or equivalent knowledge. 

Minimum Experience:  Six years of related professional experience, two of which were in a supervisory capacity.  Demonstrated impact on the advancement of science or policy through the successful completion of National Academies' activities or equivalent outside activities.  Demonstrated high level of proficiency in conveying scientific, technical, and/or policy information.  

Preferred Education:  Ph.D. in related field preferred.

Physical Capabilities:  Ability to work at a computer for extended periods of time.  Ability to travel.

Required Licenses, Certification or Registration:  None.

Supervisory Responsibilities/Controls:  Typically reports to board/program/division director.  General direction is provided.  Independently supervises project/program staff. 

Work Environment:  Office environment, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Employee Type:EmployeeScheduled Weekly Hours:10City/State:Remote, District of Columbia

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