Legal Administrative Assistant
LEGAL ADMINISTRATIVE ASSISTANT NON-EXEMPT LOCATION: Northwest D.C. (metro-accessible) HOURS: Monday through Friday, 8:30 A.M. to 5:30 P.M. (40-hour work week) ***Must be flexible to work occasional overtime National growing law firm headquartered in Colorado seeks a polished and collaborative Legal Administrative Assistant to join their small, close-knit D.C. Team. Candidates must be comfortable with a "boutique" environment, have a great attitude towards their work and peers, and be flexible to take on a "jack-of-all-trades" role. SUMMARY: The Legal Administrative Assistant will report to assigned attorneys as well as to the Firm Administrator and perform a variety of legal and administrative tasks in accordance with established policies and procedures. RESPONSIBILITIES: Preparing correspondence, memoranda, and other legal documents from written and oral drafts Answering the telephone when necessary, screening calls, and communicating messages to the appropriate recipient Interacting with clients, both via phone and in person Entering time and expenses, accurately and efficiently, into Coyote so as to be included in client bills; proofreading and editing prebills and finals Following procedures for opening new clients, processing conflicts checks, and maintaining all client and general files electronically (and physically when appropriate); updating Billing Information Sheets consistently and accurately Reading and sorting incoming mail, scanning to recipients if appropriate; ensuring that outgoing mail is delivered to postal or overnight courier drop boxes if it has not been collected from the office; routing mail to a specific delivery service if necessary and following up to confirm timely delivery Making travel arrangements for attorneys and posting travel on the Firm calendar; preparing itineraries and tracking receipts to reconcile expenses on AmEx bill Establishing and maintaining calendar and deadline reminder systems; managing attorney calendars and contacts Preparing and updating litigation as well as other types of binders Reviewing and preparing documents for compliance with court and/or Administrative Agency Rules prior to filing; filing and retrieving pleadings from various courts via ECF/CMF and PACER Working closely with administrative management on other duties as assigned Working as part of the team and offering assistance to co-workers when necessary in order to meet deadlines; covering for other LAA absences QUALIFICATIONS: 5-10 years of experience as a Legal Administrative Assistant, preferably within a law firm Ability to produce legal documents, correspondence, and reports from rough draft in an accurate and timely manner Ability to proof and perform editing (e.g., spelling, punctuation, grammar) of client bills and documents, in addition to mathematical calculations when verifying calculations Advanced knowledge of Word to include Styles and TOA/TOC for documents; intermediate proficiency in Excel and PowerPoint; experience with document management systems, such as iManage; minimum accurate typing speed of 70 WPM Strong interpersonal skills and a "team player" attitude Ability to work independently without close supervision and to exercise good judgment and take appropriate initiative; ability to organize and prioritize numerous tasks in order to meet deadlines Availability and willingness to work overtime when necessary Please submit your resume in Word format to email@example.com. We look forward to hearing from you!
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