Program Coordinator

Frederick, Maryland
Oct 19, 2018
Nov 23, 2018
Frederick Arts Council
Full Time

The Programs Coordinator (COC) is a position of the Frederick Arts Council (FAC). The Programs Coordinator will work closely with the Executive Director to plan and implement the Arts Council’s programs as well as marketing strategies, and community outreach activities. The Program Coordinator undertakes a variety of ongoing, concurrent projects and requires flexibility, a sense of initiative, ability to synthesize information quickly and effectively, and strong attention to detail. The FAC is an Equal Opportunity Employer.

The Program Coordinator responsibilities will facilitate a variety of activities, including, but not limited to:


Assist and support  in planning and implementing FAC programs and initiatives

Assist with logistics for quarterly members’ meetings, workshops, and special events

Documentation and applicable data dissemination of  FAC meetings and events

Distribute and analyze program surveys

Solicit volunteer support and coordinate volunteer schedules


Update and manage mailing lists

Prepare and distribute press releases; take photos

Create and coordinate emails broadcasts for events, programs, and FAC news.  

Coordinate direct mail marketing campaigns

Maintain and broaden FAC’s social media efforts via Facebook, Instagram and Twitter

Help maintain and manage FAC’s website  

Oversee FAC’s general email inbox


Research and identify funding opportunities

Assist with development efforts such as drafting proposals, preparing reports, and drafting letters of acknowledgement to funders

General & Administrative

Maintain office inventory supply

Manage logistics and setup of FAC BOD Meetings

Coordinate and maintain FAC BOD calendar meetings and supporting information

Work with outside 3rd party vendors that are contracted by the FAC

Attend monthly and other committee meetings as needed

Coordination of FAC events and programs

Create and manage data bases of various information from donor, member, and sponsorship programs

Other tasks as needed/assigned

Qualifications Required

Four year college and a minimum of 3 years’ experience in working with nonprofit organizations in an office environment

Self-motivated team player who also has the ability to work independently

Proficiency in Microsoft Office products (Excel, Outlook, PowerPoint, Word)

Proficiency in Wordpress and CRMs (Constant Contact, EventBrite)

Proficiency with social media platforms (Facebook. Twitter, Flickr, YouTube, Instagram, Pinterest)

Proficiency with online platforms such as: Doodle, Need-to-Meet, Microsoft  & Google Calendars

Excellent communication skills, both written and oral

Positive, enthusiastic attitude and exceptional interpersonal skills

Excellent organizational skills and time management habits

Some manual duties; must be able to carry up to 20 lbs.


Previous experience working at an arts organization

Previous experience working in non-profit marketing, public relations, and/or outreach

Graphic design and/or web skills

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