Senior Editor - Policy and Global Affairs

Washington D.C.
Nov 14, 2018
Dec 10, 2018
Full Time
Job Description Summary:
Performs highly substantive and complex editing, conferring with authors on treatment of material. Ensures material conforms to organization's and unit's standards for style, content, and format. Rewrites text as necessary in compliance with editorial guidelines. Contributes original material where appropriate, writing about topics for a variety of audiences in multiple media formats. Provides guidance and direction to writers, editors and editorial assistants. May participate in manuscript structure development and organization.

Incumbent applies in-depth professional level knowledge to independently solve a full range of complex, substantive problems. Assignments are broadly defined and require judgment and creativity to complete. Incumbent has authority to take whatever action deemed advisable or necessary, and is often responsible for oversight or management of other editors and support staff. This job typically reports to top editorial position or an executive in the division.
Job Description:


Manage the production process for all PGA reports, proceedings, and proceedings in brief and insure that all division and institutional requirements are met.

Provide quality control over and advise program staff on all aspects of report editing, formatting, organization, and presentation.

Evaluate the quality of writing and editing, provide editorial and design advice, and edit portions of reports.

Manage, train, and evaluate the work of free-lance editors.

Serve as the single point of contact for PGA with NAP.

Train staff on the production process and assist through the various stages of report development.

Evaluates substantive and complex reports, articles, and other materials, helping to shape presentation and structure, editing and rewriting as necessary.  Confers with author on treatment of material and negotiates highly complex and intricate revisions with authors.  Cultivates relationships with prospective authors and scientific advisers for current and future endeavors.   Creates and writes original content as appropriate. 

Ensures all material conforms to organization's and unit's standards for style, content, and format.

Provides leadership and mentors editorial staff.  May have supervisory responsibility for editors and editorial assistants, including hiring, training, and evaluation of work.  Trains and develops employees to successfully perform current responsibilities and encourages development of staff for future roles.  Forms effective teams and cultivates a work environment that fosters teamwork.

Oversees freelance activities, including finding and coordinating work among freelance editors. 

Guides freelance editors and/or staff on editing and publishing options.  Attends editorial and production meetings.  Consults with marketing and production staff on production aspects.  Answers complex editorial questions.  Consults with staff about the progress of reports and other editorial projects.

Leads department operational activities by establishing and updating work-flow, style templates, and database functionality.

Monitors budgets for editorial projects and negotiates terms of publishing contracts.

May serve as managing editor for editorial/publishing projects smaller in scope or less frequently published, such as newsletters and/or quarterly magazines and journals. 


  • Related duties and special projects as assigned.


Required Knowledge, Skills, and Abilities:  Ability to solve problems of substantial variety and complexity.  Ability to undertake tasks broad in nature, requiring ingenuity, and originality.  Ability to serve as a resource to others in the resolution of complex problems and issues.  Ability to operate independently, and exercise substantial latitude for independent judgment, discretion, and action.  Ability to work successfully in a team environment and to form and maintain effective teams.  Experience working in complex environments with a high degree of organizational effectiveness.  Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.  Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements:   Bachelor's Degree in English, Journalism, Communications, or related field, or equivalent knowledge.

Minimum Experience:  Six years of related professional experience, two of which were in a supervisory capacity (if position includes supervisory responsibilities).

Physical Capabilities:  Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration:  None.

Supervisory Responsibilities/Controls:  Reports to Director or Executive or Managing Editor.  General direction is provided.  Supervises staff.

Work Environment:  Office environment with occasional travel between National Academies' facilities and to off-site locations.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units. 

Employee Type:EmployeeScheduled Weekly Hours:37.5City/State:Washington, District of Columbia

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