Accounts Payable Supervisor

Washington D.C.
Oct 15, 2018
Dec 21, 2018
Finance, Management
Full Time

Application Instructions

Please list all professional experience and explain any gaps in employment history.

Job Description

Accounts Payable Supervisor


Responsibilities include:

  • Supervise assigned staff for the purpose of ensuring work assignments are complete and within department objectives
  • Assist with vendor and employee bank set ups on daily basis;
  • Ensure expense reports are processed in a timely fashion;
  • Oversee A/P monthly period close.
  • Research and correct discrepancies and payments in timely manner;
  • Partner with internal customers to educate and enforce accounts payable procedures, policies, IRS and internal controls;
  • Maintain confidentiality of company and consumer data in both external and internal business dealings;
  • Maintain files and documents thoroughly and accurately, in accordance with company policy and accepted accounting principles;
  • Ensure daily balancing reports AP closing are completed by team;
  • Oversee payment file transmissions daily and printing of checks when necessary
  • Monitor processes, analyze issues, and ensure compliance with company A/P policies and procedures.
  • Support company cost management goals and objectives.  
  • Collaborate and negotiate with cross-department resources and outside vendors.
  • Audit vendor and wire payment setups for quality assurance
  • Ensure timely processing of 1099's at year end and biweekly payments to distributors.
  • Manage monthly recurring payment process;
  • Oversees and reports system issues and process deficiencies to the management or IT staff for resolution
  • Other projects and duties as assigned.

Requirements include:

  • Commitment to excellence and accuracy, and excellent customer service;
  • Ability to deal with internal and external customers in a professional manner;
  • Excellent negotiating skills with a sensitivity to public relations;
  • Excellent oral and written communication skills, particularly with regard to follow-up on unresolved issues;
  • Knowledge of and/or the ability to learn policies of WP Company LLC, including subsidiaries.
  • Ability to handle multiple demands calmly and effectively, while maintaining attention to detail and follow through;
  • Ability to work in a team setting, including the ability to raise issues effectively;
  • Ability to meet deadlines in a fast-paced work setting;
  • History of taking personal responsibility to make sure the job is accurate, timely and complete;
  • Strong skills in problem-solving, documentation, research and resolution, data analysis, and multi-tasking;
  • Thorough knowledge of national and international banking requirements and accounting principles;
  • Proficiency in Word, Excel, and applicable accounts payable/general ledger systems;
  • Banking and Tax experience preferred;
  • Global payables experience preferred;
  • Oracle experience required;
  • 2+ years of supervisor experience required;
  • 5-7 years of relevant experience or a combination of education (bachelor's degree preferred) and work experience required.

NOTE:   All of the essential functions of this position are not necessarily described on this posting.

DAYS & HOURS:  Schedule -  Monday - Friday, 9:00 a.m. - 5:30 p.m; other hours as needed