Program Officer - Development, Security, and Cooperation

Washington D.C.
Oct 04, 2018
Dec 10, 2018
IT, Security Engineer
Full Time
Job Description Summary:
The mission of Policy and Global Affairs (PGA) is to help improve public policy, understanding, and education in matters of science, technology, and health with regard to national strategies and resources, global affairs, workforce and the economy. The division is particularly charged to identify and build synergy among the disciplines and issue areas, and to promote interaction among science, engineering, medicine and public policy. The division includes a range of standing committees and boards concerned with the vitality of the research enterprise in the US and abroad. In that connection, the units of the division focus particularly on the interaction of key institutions central to science and technology policy, on the standing of US research around the world and cooperation with Science & Engineering bodies in other countries, on the mission and organization of federal research activities, and on the sources of future manpower and funding for research.

PGA's Development, Security, and Cooperation (DSC) unit builds on the National Academies' long experience and special knowledge of the technical and policy challenges facing developing, transitional, and advanced industrial societies. Many of DSC's programs address broader aspects of security, such as reducing conflicts by opening dialogues and relationships with isolated countries. They also deal with energy, food, health, water, and human resource aspects of security, stability, equity, and social progress. DSC was created to build on the National Academies' extensive engagement in: geographical programs, especially with the former Soviet Union, Africa, the Middle East, Latin America, China, and India; programs to assist developing countries in building and using their science, engineering, and medical capacities; and programs to advise and assist the U.S. Government in its development assistance.

The Program Officer is responsible for developing and managing one or more of the organization's programs or projects with minimal oversight by Director or Senior Program Officer. Develops program or project strategy and budget, supervises staff, and ensures program or project meets objectives. Assembles committees/panels and serves as staff liaison between committee/panel members and the National Academies. Develops prospectuses and raises funds for new projects.

Incumbent applies in-depth professional level knowledge to independently solve a full range of complex problems. The job's primary focus may be either leading studies or convening activities or managing organization programs (e.g., research programs, art programs, etc.). The work is primarily intellectual or analytical in character, requiring advanced knowledge. Assignments are broadly defined and require judgment and creativity to complete. Incumbent has authority to take whatever action deemed advisable or necessary, and is often responsible for oversight or management of other staff. Typically reports to Senior Program Officer or Director.
Job Description:

Job description for Program Officer for PEER Cervical Cancer/HPV

  • Manages and implements the PEER Cervical Cancer/HPV grants program. The job will involve not only program management responsibilities but also significant administrative work required to carry out program activities.
  • Serves as liaison with Washington and Mission-based staff of the program sponsor (USAID), as well as with counterparts from the National Cancer Institute. This requires intensive and frequent contact with staff of various levels, as well as considerable diplomacy and ingenuity in finding solutions to meet the interests of the various parties involved.
  • Works with sponsor to publicize program's call for proposals.
  • Recruits individual expert reviewers to evaluate grants proposals.
  • Moderates review panel teleconferences and prepares written summaries of discussions.
  • After projects are selected for funding by USAID, works with NASEM procurement staff to have necessary subaward agreements issued to the U.S. and foreign institutional recipients. This entails involvement in potentially detailed negotiations on revised work plans and budgets.
  • Disburses payments to recipients.
  • Reviews recipients' quarterly and annual technical and financial reports to ensure compliance with work plans and relevant regulations for management of USAID funds.
  • Provides training and guidance to recipients, particularly those based in Africa, regarding compliance issues and ongoing subaward management questions. Recruits additional assistance to provide more in-depth financial training if a recipient institution requires it (other NASEM staff or outside consultants or vendors).
  • Organizes and participates in kick-off meeting for principal investigators and other key project participants and sponsor representatives, to be held in Africa after subawards are made. Up to two additional convening events per year are also to be organized in the second and third years of the program.
  • Participates in site visits, primarily to Africa, for monitoring and capacity building purposes, as agreed on with the sponsor and subaward recipients.
  • Writes quarterly reports to sponsor on program activities, metrics, challenges faced, recent results and impacts of subaward recipients, and upcoming activities planned.
  • Supervises senior program assistant providing approximately half-time support on this program.

Preferred qualifications

  • Experience managing grants or subawards, particularly those involving international recipients, including organization of the peer-review process
  • Experience working for or with USAID or NIH as an employee, fellow, contractor, or implementer
  • Experience working in Africa or collaborating with African researchers helpful but not required

Familiarity with health-related research and implementation helpful but not required


Designs and manages program(s) or project(s) of minimal or moderate complexity. In collaboration with supervisor, develops program or project strategy, manages budget, supervises staff, and ensures program or project meets objectives.  Activities may include leading studies, research programs, grant programs, fellowship programs, etc.

Where applicable and with director/senior program officer oversight, recruits potential committee/panel nominees and assembles appointment packages.  Communicates and coordinates with the committee/panel chair and members.  Identifies and gathers research materials for the committee.  Facilitates the flow of information among committee/panel members, consultants, staff, and other applicable parties. 

Conducts large and small workshops and/or meetings.  Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries. 

Prepares background papers and technical summaries.  Develops written products (e.g., reports, proceedings, white papers).  Drafts and edits materials for publication.  For studies and other applicable programs, synthesizes and edits research findings and technical data and determines the relevance of data for purposes of activity. 

Supports committee members, forum members, workshop participants, etc. in all aspects of work.  For studies, assistance is provided in preparing the draft report, including writing sections of report based on committee input and review and editing the report for format, consistency, and grammar. Facilitates the response to review, responds to comments and concerns of editors, and prepares the final manuscript for publication. 

Where applicable, independently plans and implements extensive communications activities related to assigned programs or projects.  Creates and maintains materials, web sites, and social media channels to provide interest groups with information generated from and for activities. 

Where applicable, manages dissemination of reports and other types of publications.  Prepares dissemination plan and funding proposal.  Assists in managing report production activities.  Identifies and engages external organizations in dissemination.  Prepares dissemination materials.  Conducts dissemination meetings. 

Manages staff with minimal oversight by Director or Senior Program Officer.  Assigns tasks and provides guidance and feedback to staff.  Mentors staff and ensures required training is accomplished and participates in performance reviews.  Interprets and ensures consistent application of organizational policies.   

Oversees project budget and schedule and authorizes expenditures.  As required, collaborates with financial staff to ensure compliance.  

Collaborates with experts and sponsors from federal, state, and local government agencies, foundations, schools, and other organizations.  Represents the unit and committee within and outside the National Academies. 

With Director or Senior Program Officer oversight, conducts background research on topics for new studies, programs, or activities.  Writes prospectuses and proposals for new and continuing funding.  Identifies potential sponsors.  Raises funds for current and future projects.  Where applicable, manages funder/member/alumni relations. 


  • Related duties and special projects as assigned.


Required Knowledge, Skills, and Abilities:  Advanced knowledge of scientific, technical, or policy issues in a related discipline.  Strong program/project management skills.  Ability to understand and share technical/scientific issues with diverse audiences.   Ability to solve intellectual problems that are varied and complex using originality and ingenuity.  Ability to operate using appreciable latitude for independent judgment and action.  Ability to manage and develop projects.  Ability to work successfully in a team environment and to form and maintain effective teams.  Experience working in complex environments with a high degree of organizational effectiveness.  Ability to develop relationships with co-workers, employees in other National Academies' departments, and external constituents through effective communication.  Excellent communication skills with a proven ability to effectively interact with all levels of staff and constituents. 

Minimum Education/Training Requirements:  Master's degree in a related field or equivalent knowledge. 

Minimum Experience:  Three years of related professional experience.  Demonstrated basic proficiency in conveying scientific/technical/policy information. 

Preferred Education:  Ph.D. in related field preferred. 

Physical Capabilities:  Ability to work at a computer for extended periods of time.  Ability to travel.

Required Licenses, Certification or Registration:  None.

Supervisory Responsibilities/Controls:  Typically reports to senior program officer or director.  General direction is provided.  Supervises project/program staff with minimal oversight by director/senior program officer.

Work Environment:  Office environment, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units. 

Employee Type:EmployeeScheduled Weekly Hours:37.5City/State:Washington, District of Columbia