ACCOUNTING ASSISTANT

Employer
ASIS & T
Location
Silver Spring, Maryland
Salary
up to $45,000 per year + benefits
Posted
Oct 01, 2018
Closes
Nov 05, 2018
Hours
Full Time

POSITION SUMMARY

The Accounting Assistant will be a key part of our small finance team, reporting to the Director of Finance & Administration and working alongside management in ensuring the efficient and smooth running of the administrative and finance functions. This position’s primary functions are Data entry (processes all business transactions), maintaining Accounts Receivable, Accounts Payable, various General Ledger reconciliations, expense reports, receipts, and other administrative and financial matters.

ESSENTIAL FUNCTIONS:

Accounts Receivable/General Ledger

  • Process credit card payments/credits
  • Record all check and ACH payments
  • Enter and post payments to the membership accounts
  • Enter and post payments for meeting registration
  • Handle refund requests
  • Maintain accounts receivable and perform related A/R tasks (invoice development and tracking)
  • Prepare and distribute monthly aged receivable report
  • Pursue outstanding A/R balances with regular phone contact

Accounts Payable

  • Maintain the accounts payable system
  • Code all invoices and record for payment
  • Code all credit card statements and record for payment
  • Maintain vendor on-line master files
  • Maintain vendor records for yearly 1099 and W-9 submission

Banking Activities

  • Prepare bank deposits
  • Reconcile bank statements by comparing statements with general ledger

Database Maintenance

  • Enter all necessary updates to the membership database resulting from transactions generated online and on paper.
  • Correct and modify inaccurate records in both the accounting system and member database.

Other

  • Assist Director of Finance & Administration with audits, forecasts, and other fiscal planning
  • Manage Book/Product Sales & Fulfillment
  • Support the meetings department by handling unique registration requests
  • Periodically order supplies as needed
  • Distribute mail daily
  • Other duties as assigned

EXTERNAL RELATIONSHIPS

This individual provides exceptional customer service to ASIS&T members, including interaction with board members and volunteers.

INTERNAL RELATIONSHIPS

The individual reports to the Director of Finance & Administration and works closely with all other staff.

SPECIAL SKILLS/EXPERIENCE

  • Ability to analyze financial records and accurately transfer information
  • Data entry and word processing skills
  • Self-motivated and self-directed
  • Accurate and precise attention to detail
  • Excellent time management skills; ability to prioritize
  • Willingness to assists team members when needed to accomplish team goals
  • Strong aptitude for numbers, spreadsheets, and financial reports
  • Able to use 10-key by touch, with accurate data-entry, and handle high volumes of daily data/information
  • High school degree; Bachelor’s degree in Accounting, Finance, Business with an emphasis in Accounting, or a related field preferred
  • Two to three years of proven accounting/bookkeeping experience (accounts payable preferred)
  • Excellent computer skills; experience in accounting software, Microsoft Office Suite
  • Excellent written and verbal communication skills
  • Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations and Generally Accepted Accounting Principles (GAAP)
  • Outstanding customer service mindset
  • Ability to multi-task

PERFORMANCE EXPECTATIONS

  • Be productive and deliver work product on time
  • Ability to meet and exceed deadlines
  • Be responsive to internal and external audiences
  • Use effective interpersonal communication with internal and external audiences
  • Ensure quality and accuracy of work product
  • Take ownership of and follow through on responsibilities
  • Be willingness to adjust to new processes and procedures
  • Maintain confidentiality of all matters related to ASIS&T

PERFORMANCE INDICATORS

  • Accuracy and productivity
  • Positive feedback from members and co-workers
  • Timeliness of deliverables
  • Adaptability / flexibility
  • Expense reduction through effective office management
  • Revenue generation through effective A/R management

Please email your resume and cover letter to carita@asist.org.  No phone calls please.

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