Office Assistant

American Physiological Society (APS)
Rockville, Maryland
Sep 17, 2018
Oct 22, 2018
Career Level
Entry Level
Full Time

The American Physiological Society (APS), a non-profit scientific member society, is seeking an Office Assistant responsible for greeting visitors and answering the main phone line, sorting daily mail, scheduling events in conference rooms and planning, coordinating, and providing logistical support for all on-site events. Responsibilities include but are not limited to: 

  • Maintaining APS mailroom by sorting the mail daily, submits billing information to appropriate department, stamping and mailing daily items and monitoring outside deliveries
  • Managing the room set-up, food and beverage service and special needs to for APS weekday events, assisting organizers with identifying food requirements and ordering from selected caterers
  • Meeting and greeting visitors at main entrance, answering the telephone line during normal business hours, directing calls to appropriate staff and informing employees about their visitors
  • Reserving conference facilities as needed and maintaining the schedule

Skills & Qualifications:

  • High School diploma
  • At least 2 years of experience planning and arranging meetings
  • Expert customer service and interpersonal skills
  • Ability to multi-task
  • Strong written and verbal communication
  • Experience using Microsoft Office programs
  • Strong negotiating skills
  • Strong organizational skills

How to Apply:

For a detailed job description and to apply, please visit:
Please send a cover letter and salary requirements with your resume.

For more information on APS, please visit:


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