Washington D.C.
Sep 16, 2018
Oct 21, 2018
Full Time




The Senior Project Accountant manages the project accounting and billing processes to ensure efficient, timely, and compliant fiscal management and receipt of funds for a diverse set of projects with federal, state, general fund, and other sources of revenue, supervising a staff of two. The position reports to the chief financial officer, and works closely with the controller and program managers to ensure proper project set-up, billing, collection, and reporting, as well as compliance with terms and conditions of various awards and funding sources. The Senior Project Accountant is also responsible for analyzing and evaluating processes, making recommendations for improvements, and providing program staff with timely and useful reports and information.

The ideal candidate will have significant experience with complex project accounting and spreadsheet tasks, experience with Costpoint 7.0, team lead or supervisory experience, a demonstrated desire and ability to work collaboratively, a flexible and adaptive style, working knowledge of federal awards and requirements, creative problem-solving skills, and the ability to design and create user-friendly reports.

Examples of specific tasks include, but are not limited to, the following:

  1. Set up, maintain, and bill projects using Deltek Costpoint 7.0. Work with project managers and accounting staff to design project setup configurations that meet billing, revenue recognition, and reporting requirements.

  2. Prepare and submit standard and manual invoices, examine contract terms and conditions, and determine cost allowability and sufficiency of grant/contract balances.

  3. Validate billing system invoice calculation and application of caps, fees, and indirect rates as needed.

  4. Compile supporting schedules and submit invoices to funders for payment, including entering and reconciling data in various automated systems.

  5. Prepare federal drawdowns, file quarterly federal financial reports, and maintain monthly cash drawdown schedules.

  6. Prepare, enter, maintain and analyze project budgets, and initiate resolution of existing or potential budget issues.

  7. Host and lead project setup kickoff meetings, and manage the process for reviewing and approving new awards. Serve as the liaison between program managers and support staff, including General Counsel, to review and revise terms and requirements.

  8. Take the lead in regularly reviewing accounts receivable to determine billing status, pursue collection according to policies and procedures, and recommend adjustments as needed, with a goal of timely invoicing and collection.

  9. Design, prepare and distribute reports to assist program managers and the accounting office in obtaining and analyzing information.

  • Ensure compliance with award terms, internal policies and procedures, and OMB cost principles under 2 CFR 200, as applicable to local governments, including application of the indirect cost rate and coordination of sub-recipient monitoring responsibilities.

  • Resolve complex invoicing issues that arise due to unique billing requirements, project adjustments, or system issues.

  • Design, develop, and maintain written procedures, and establish and document project set-up protocols.

  • Make recommendations to improve the efficiency, usefulness, and effectiveness of project accounting, billing and accounts receivable functions and internal controls, and assist in implementing new processes and procedures.

  • Ensure adequate cross-training and backup for critical and time-sensitive project accounting functions.

  • Perform other job-related duties as assigned.


This job requires supervision of a Project Accountant and Senior Grants Analyst. Supervisory duties include assigning and evaluating work, implementing standards, coaching and discipline, written annual performance evaluations, and hiring of new staff.

Education and Experience

A Bachelor’s Degree in a related field is required, along with eight years of related experience that includes:

  • Responsibility for project setup and billing using Deltek Costpoint or similar comprehensive project

    accounting systems. Experience with Deltek Costpoint 7.0 is highly preferred.

  • Close and regular collaboration with program managers and internal support staff

  • Team lead or supervisory experience

  • Application of OMB cost principles and administrative requirements (FAR, A-122, A-87, 2 CFR 200, or


  • Use of Excel at an intermediate to advanced level

    Required Skills and Abilities:

  • Ability to listen, communicate, and relate to others on a professional level, and gain their confidence through knowledge, good judgment, and interpersonal skills

  • Ability to read, understand, interpret and apply accounting standards, federal regulations, award agreements, contractual terms, policies, and procedures

  • Critical thinking and creative problem-solving skills

  • Flexibility to operate and interact effectively in a dynamic and diverse environment

  • Ability to work independently and take initiative

  • Strong time-management skills

  • Proficiency in MS Office applications

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Because of the nature of this position, utmost integrity is required, as well as successful completion of a comprehensive reference and background investigation.

These items can be either emailed, faxed, or mailed to MWCOG: Metropolitan Washington Council of Governments
777 North Capitol Street, N.E.
Suite 300, Attention OHRM
Washington, DC 20002 or fax 202-962-3715

The Metropolitan Washington Council of Governments is committed to compliance with federal and state laws requiring that MWCOG only hires workers who are lawfully entitled to work in the United States (U.S. citizens or nationals and non-citizens with valid work authorization) without discrimination. MWCOG does not sponsor Visas of any type. All persons employed by Metropolitan Washington Council of Governments are required to comply with the Immigration Reform and Control Act of 1986 by presenting documents to verify identity and authorization to work in the United States.

Acceptable forms of identification are listed by the Department of Homeland Security / U. S. Citizenship and Immigration Services on Form I-9, Employment Eligibility Verification.

Further information can be found on MWCOG’s Human Resources webpage ( us/human-resources/).

MWCOG is an Equal Employment Opportunity (EEO) employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.

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