ADMINISTRATIVE ASSISTANT IV (TRAINING)

Location
Arlington
Posted
Sep 14, 2018
Closes
Sep 21, 2018
Hours
Full Time
Position Information

The Arlington County Police Department is looking to hire an Administrative Assistant for its Training Section, located within the Human Resources Management Division. The Training Section is made up of two units, the Training and Career Development Unit and the Tactical Training Unit, which includes a team of 11 sworn officers.

This administrative assistant will provide support to the Training Section by managing the required training of law enforcement officers, maintaining the internal training and certification records database, and providing general administrative support to the section.

Specific duties include:

  • Tracking and managing the enrollment and completion of police officers' required training classes, as well as active and soon to be expiring certifications using LERMS and InformaOne electronic records management systems;
  • Coordinating and scheduling departmental training opportunities, and creating training class course rosters to track attendance;
  • Tracking the fulfillment of Freedom of Information Act (FOIA) requests and subpoenas;
  • Preparing correspondences and memoranda to update and provide information related to training initiatives to unit leadership;
  • Compiling and developing monthly statistical reports such as training expense reports, completed training hours, and other training specific metrics;
  • Managing the archival process of training information by scanning and digitizing historical training material;
  • Collaborating and communicating with the Northern Virginia Criminal Justice Training Academy, other regional academies, and the Virginia Department of Criminal Justice Services regarding potential training opportunities, enrollments, and certifications; and
  • Maintaining the inventory of unit office supplies and ordering supplies as needed.
The ideal candidate will be able to work independently and multi-task in a fast-paced environment with competing tasks and priorities, maintains confidentiality at all times, and possesses excellent verbal and written communication skills. 

Selection Criteria

Minimum: High school diploma or equivalent plus eighteen (18) months of progressively responsible administrative support experience.

Substitution: Successful completion of college coursework from an accredited college or university can be substituted for the experience requirement on the following basis: two (2) years = six (6) months of experience; four (4) years = one (1) year of experience. Education may not substitute for more than one year of experience.

Desirable: Preference may be given to candidates with experience in one or more of the following:

  • Working in a law enforcement environment;
  • Tracking, managing, and maintaining information or data in a records management system; and/or
  • Archiving or digitizing of historical records.

Special Requirements

Due to the sensitive nature of this position, candidates receiving consideration will be required to undergo a pre-employment polygraph examination and a character/background investigation conducted by the Police Department.

Please complete each section of the application. A resume may be attached; however, it will not substitute for the completed application.  Incomplete applications will not be considered.

Additional Information

Hours: Monday through Friday, 8:00 a.m., to 5:00 p.m.

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