Program Assistant, Fulbright

Employer
AMIDEAST
Location
Washington D.C.
Posted
Sep 03, 2018
Closes
Oct 08, 2018
Career Level
Entry Level
Hours
Full Time

AMIDEAST is the leading American non-profit organization engaged in international education, training, and development activities exclusively in the Middle East and North Africa (MENA). We offer generous paid leave and a great 401k with up to 6% matching.

POSITION SUMMARY: 

The Program Assistant is a key member of the 18-person department charged with managing the Fulbright Foreign Student Program for the Middle East and North Africa. The incumbent will work in tandem with the assigned Program Officer to support a student caseload and perform placement activities.  The incumbent also will assume responsibilities that pertain to and require the assistance of the Fulbright department as a whole. Therefore, the Program Assistant must be organized, diplomatic and team-focused.  

RESPONSIBILITIES:

Provide administrative duties including:

  • Assist with the university placement and monitoring of Fulbright students from the Middle East & North Africa
  • Coordinate university application submissions and track admission decisions
  • Correspond with Fulbright students, AMIDEAST field staff,  U.S. colleges & universities and Department of State representatives and Fulbright Binational Commission staff
  • Accurately maintain student files and database records
  • Coordinate and assist with conducting virtual interviews with Program Officer and nominees during the university placement process
  • Coordinate virtual pre-departure orientation meetings with incoming Fulbright students
  • Arrange and track student incoming and outgoing travel logistics
  • Process and reconcile student payments
  • Anticipate DS-2019 renewals and generate necessary forms
  • Enroll and maintain students’ health insurance coverage and assist students with questions or issues concerning their medical coverage
  • Assist with interviewing prospective Program Assistants
  • Contribute to department’s social media efforts
  • Assist with the supervision and training of Fulbright program intern(s)
  • Represent AMIDEAST and the Fulbright program to visiting university representatives and at conferences or seminars
  • Provide general clerical support to the Fulbright department as a whole
  • Other administrative duties as assigned by supervisor

QUALIFICATIONS:

  • Bachelor’s degree or equivalent
  • Minimum one year relevant experience in an office environment
  • Precise attention to detail, strong organizational skills, and the ability to multi-task
  • Excellent written and spoken communications skills
  • Experience using Microsoft Office
  • Interest in the Middle East & North Africa and/or International Education desired
  • Experience working with students is a plus

To submit your resume and cover letter please visit our website at www.amideast.org .  

AMIDEAST is an Equal Opportunity Employer-/Minorities/Women/Veterans/Disability/Gender Identity/Sexual Orientation

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