ASSISTANT PURCHASING AGENT
Arlington County's Department of Management and Finance is seeking an Assistant Purchasing Agent to assist the County Purchasing Agent in managing the procurement of goods and services for all County agencies in accordance with the Virginia Public Procurement Act, the Arlington County Purchasing Resolution, and other associated regulations.
The Office of the Purchasing Agent is organized as a team-based, business partner organization in order to provide high quality service delivery. The Office of the Purchasing Agent processes contracts and informal bids with a combined purchasing volume in excess of $200 million annually. The employee in this position is primarily responsible for overseeing a team of procurement professionals and providing customer service oriented assistance to County agencies in the procurement of a wide variety of goods and services from the very basic to the extremely complex. In addition, the position provides input to the Purchasing Agent in the modification/development of existing/new policies and procedures, in support of the procurement function and is responsible for the day-to-day decision-making authority in the absence of the Purchasing Agent.
Specific duties related to the above include:
- Assisting departments and procurement staff with the preparation of procurement documents (i.e. ITBs, RFPs, Agreements) and advising them on vendor relationships;
- Reviewing, modifying and approving technical specifications, purchase orders, contracts, change orders and related documents prepared by user agencies, procurement staff, and others;
- Managing the purchasing function components of the County ERP (Oracle E-Business Suite) and other systems;
- Developing strong partnerships with County Departments to ensure an understanding of their business needs and working toward effective and efficient solutions to meeting their deadlines while upholding the laws under which the County is governed;
- Working closely with the County Attorney's Office in preparing agreements and managing contractual disputes;
- Working closely with the Purchasing Agent to modify/develop existing/new procurement policies and procedures while responding to protests and other vendor complaints orally and in writing;
- Organizing and conducting negotiation sessions related to contracts, and other subjects;
- Evaluating agency recommendations related to County solicitations for goods, services and construction;
- Conducting supplier meetings, site inspections and pre-bid conferences;
- Reviewing and approving award memoranda;
- Coordinating the Purchasing's emergency operations; and
- Conducting training classes, meetings and workshops for County employees, and potential suppliers, in a variety of topics related to public procurement.
For more information on the benefits of working for Arlington County government, click here Arlington Career Benefits
Minimum: Bachelor's degree in Public Administration, Business Administration or a related field PLUS substantial procurement or buying experience which required negotiating with professional and non-professional service providers, creating technical or general specifications, and/or modification of technical or general specifications prepared by others, and preparing agreements for legal review.
Substitution: Additional qualifying experience may substitute for the education requirement on a year for year basis.
Desirable: Preference may be given to candidates with experience in the following:
- Incorporating or enhancing a customer service orientation in the procurement process;
- Creating technical or general specifications and terms/conditions for the acquisition of a variety of goods and services, including those related to Information Technology;
- Negotiating contracts with a variety of service providers;
- Using established automated solutions to procurement process issues;
- Completion of courses in public procurement, negotiation techniques, and/or business or contract law;
- Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB); and/or
- Virginia Contracting Officer (VCO) certification.
Work Hours: 8:00 am to 5:00 pm, Monday through Friday. Flexible schedule and teleworking may be permitted.
This position is part of an alternative pay program that includes career path and pay-for-performance elements and an extended salary ceiling. Entry salary within the band is based on a review of qualifications and experience.
Completion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter.
Note: This recruitment is open until the position is filled, interested applicants are encouraged to submit their applications as soon as possible. Qualified applicants in this first group will be referred to the hiring manager and interviews will be conducted on a regular basis throughout the recruitment with candidates whose qualifications best fit our needs. The application process will close when the position has been filled or when enough qualified applications have been received.
Your responses to the Supplemental Questionnaire are considered part of the selection process. Do not give "see resume" as a response to questions. Incomplete applications will not be considered.