Executive Assistant

McLean, Virginia
Aug 20, 2018
Sep 24, 2018

Job Summary/Company:

Sparks Group has partnered with one of the largest hospitality companies who is in need of an experienced Executive Assistant to support their Senior Leaders. If you have at least 4 years of supporting an executive, give us a call at 703-821-1911!


  • Coordinate and organize the inflow of information
  • Conduct research as necessary in order to provide complete information
  • Prioritize incoming information 
  • Anticipate the needs and requirements of the Senior Leader and complete as necessary
  • Monitor incoming emails, prioritize issues and respond to all requests 
  • Maintain the electronic calendar, contacts list and task lists as necessary
  • Create reports for the Senior Leader, drawing together all necessary information and formatting in a clear and concise manner
  • Create PowerPoint presentations for internal and external clients as necessary
  • Promptly answer internal and external telephone calls
  • Ensure a full understanding of inquiries and requests, transcribe complete messages and properly screen sales calls
  • Re-route calls to appropriate team members as required
  • Provide assistance wherever possible to callers rather than transferring to voicemail
  • Draft correspondence and memorandums based on minimal information, review for accuracy and/or retrieve information from computer or database, spreadsheet, or word processing programs, to produce written correspondence that is free of error
  • Maintain the file system for the Senior Leader 
  • Maintain correspondence and/or subject files for the department
  • Prepare travel schedules and itineraries and correspond to arrange and confirm reservation and meeting dates, locations, equipment, and catering
  • Complete projects as required, working with minimal supervision and guidance

Qualifications/Background Profile:

  • Minimum Education: High School Degree/GED
  • Minimum Years of Experience: five (5) years of administrative experience
  • Ability to access and accurately input information using computer word-processing, database and/or spreadsheet programs, specifically Microsoft Office Suite
  • Experience supporting an Senior Leaders in a large, global, highly matrixed environment
  • Experience communicating effectively with senior executive level leadership and staff at all levels
  • Experience booking travel internationally and ability to work flexible hours to accommodate international support

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

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