Legal Administrative Assistant Floater
FLOATER LEGAL ADMINISTRATIVE ASSISTANT
LOCATION: Washington, D.C.
HOURS: Monday through Friday, 9:00 A.M. to 5:00 P.M. with 1 hour for lunch (35-hour work week)
***Must be flexible to work overtime
Mid-size litigation firm in downtown D.C. seeks a bright entry-level to join their dynamic team as a Floater Legal Administrative Assistant.
The Floater LAA will have the opportunity to assist attorneys in a variety of practice groups as needed, filling in for assigned LAAs who are busy or out of the office.
DUTIES WILL INCLUDE:
>Proofreading and editing documents for grammar, spelling, punctuation, formatting, and typographical errors with a high degree of accuracy
>Preparing pleadings and correspondence of a legal nature such as summonses, complaints, motions, and subpoenas from draft form
>Assisting attorneys and paralegals with court filings, production of final documents (including copying and binding), and preparing and completing electronic filings with courts
>Organizing and maintaining pleadings for large, complex litigation matters; ensuring proper indexing and filing of original legal documents (in hard copy and electronic form)
>Filing correspondence and legal documents in office paper and electronic filing systems; conducting periodic review for possible storage of older files and preparing files for off-site storage
>Arranging and coordinating complex travel schedules and reservations
>Preparing attorney expense reports with a high degree of accuracy; entering attorney time for billing in a timely manner
>Reviewing, editing, and preparing cover letters and invoice summaries of client bills for billing partners
>Coordinating and arranging meetings, preparing agendas, making appointments, and reserving facilities
>Making photocopies and scanning correspondence, pleadings, reports, and other printed materials
>Printing legal cases using automated legal research sources
>Answering and screening attorney phone calls
>Performing special projects as assigned
>At least one year (preferably two) of experience in a law firm or professional office environment
>Exceptional word processing and computer skills to include knowledge of Windows applications and Microsoft Office Suite and a minimum accurate typing speed of 65 WPM
>Strong interpersonal skills so as to be able to facilitate positive communication within a diverse group of clients, attorneys, support staff, and vendors
>Ability to provide information with ordinary courtesy and tact; ability to maintain confidentiality of attorney-client relationships
>Outstanding organizational skills along with the ability to prioritize and multi-task under strict deadlines
Please submit your resume in Word format to firstname.lastname@example.org.
We look forward to hearing from you!