IP Docketing Specialist
IP Docketing Specialist
Large, DC-based global law firm has an immediate need for an IP Docket Specialist to join a busy and growing practice. The candidate will provide electronic-based, timely, detailed, and accurate docketing support to the IP attorneys and staff, maintains the docket records according to established policies and procedures, performs all functions relating to review of documents, and exercises discretion and confidentiality in maintaining contact with clients, attorneys and staff. Additional responsibilities will include:
• Reads, dockets, and distributes incoming mail from the USPTO, direct clients, and all other foreign government agencies and/or foreign associates, using electronic procedures.
• Opens new matters, including identifying matter-type for rule sets, enters key bibliographic information with perfect accuracy (e.g. priority application information, inventor names, assignee names), and coordinates with the Conflicts department to activate matters and client numbers, as necessary.
• Scans legal documents into firm’s electronic document management system.
• Confirms the accuracy of abandonment instructions and handles formal abandonment procedures in the docketing system for matter files.
• Runs complex queries, generates and formats Excel reports for internal and external clients, and conducts internet research to obtain case information and perform status checks.
• Proofreads the work of others related to the docketing of routine correspondence (e.g. USPTO mail, client mail, and new matter requests.)
• Works as part of a team to identify, collectively distribute, and effectively complete all work received by the docket department each day.
• Maintains positive contact with attorneys, staff and clients, and observes confidentiality of Docket Department and/or firm matters.
• Understands and is able to explain docketing policies, procedures, and risk management measures as they relate to USPTO requirements and as communicated by foreign agents relating to other Intellectual Property governing entities.
• Identifies the critical dates and key information in less commonly docketed documents and effectively protects the clients and the firm from docketing risks, even when there is no defined docketing departmental protocol.
This position requires a Bachelor’s Degree in a related field or equivalent training and legal experience may substitute for education. The candidate should have a minimum of one (1) year of U.S. docketing experience (foreign and Trademark is a huge plus). Proficiency with MS Office and IP Manager (or related docketing system) is required. Candidate does need excellent communication and organizational skills, ability to follow directions, problem solving skills, and can perform simple math functions quickly and accurately. In this role the candidate will need to work at a fast pace and work product needs to be done accurately and timely. Some OT may be required. Firm offers competitive salary and a benefits package.