Accounts Payable Clerk

Location
Springfield, Virginia
Posted
Aug 17, 2018
Closes
Sep 21, 2018
Industry
Other
Hours
Full Time

Capitol Boiler Works, Inc. is a well-established regional company serving Maryland, Virginia, D.C., Richmond, and parts of West Virginia and Delaware. Our primary focus is commercial and industrial customers, with a specialty in property management companies. Capitol Boiler Works is a privately held company based in Springfield Virginia, serving the Region since 1936.

We are currently seeking the right individual to fill a full-time opening for an Accounts Payable Clerk in our Springfield, VA location. The right candidate will be a detail-oriented Accounts Payable professional who has experience working with purchase orders, high level of invoices, and vendor management. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

  • Ensures that accounting functions are completed in accordance with established policies, procedures, and regulations.
  • Assumes responsibility for the accurate and timely performance of accounts payable functions.
  • Reviews source documents and matches purchase orders, invoices, and receiving documents.
  • Codes invoices to appropriate general ledger accounts.
  • Determines optimum payment dates and takes advantage of all discounts on invoices.
  • Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments.
  • Ensures that approval authority is in accordance with purchasing policies.
  • Processes payments and obtains authorized signatures.
  • Compiles expense reports.
  • Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
  • Handles licensing and vendor certificates of insurance.
  • Assumes responsibility for establishing and maintaining effective business relations with outside vendors and contacts.
  • Responds to questions politely and promptly. Obtains and conveys information as appropriate.
  • Works to maintain positive relations with vendors and contacts.
  • Ensures that the Company’s professional reputation is maintained.
  • Maintains appropriate levels of confidentiality regarding Company accounting records.
  • Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and management.
  • Completes accounting reports, records, and other documentation in accordance with established deadlines.
  • Provides support to area personnel as required.
  • Coordinates activities with Fulfillment personnel to check shipping data and ensure accuracy.
  • Keeps management informed of area activities and of any significant problems.
  • Assumes responsibility for related duties as required or assigned.
  • Ensures that work area is clean, secure, and well maintained.
  • Updates accounting skills as required.
  • Completes special projects as assigned.

Key Qualifications the Accounts Payable Clerk will need to meet:

  • Minimum of 3 years Accounts Payable experience or an A.A.S. Accounting degree with 1 year Accounts Payable experience.
  • Experience in with 1099s, and general ledger
  • Office Suite experience with an emphasis on Excel
  • TMS Software experience is highly desired
  • Positive, team oriented attitude

 

 

 

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