Litigation Legal Secretary

Employer
Legal E
Location
Washington D.C.
Salary
Salary commensurate with experience.
Posted
Aug 16, 2018
Closes
Sep 20, 2018
Industry
Law
Hours
Full Time

LITIGATION LEGAL SECRETARY

LOCATION: Washington, D.C. (metro-accessible via Metro Center Metro Station)

HOURS: Monday through Friday, 9:30 A.M. to 5:30 P.M. OR 10:00 A.M. to 6:00 P.M.

*Must be flexible to work overtime as needed

Global law firm seeks a polished Legal Secretary to provide administrative support to the Litigation practice group out of their D.C. office and assist with paralegal functions as needed.

RESPONSIBILITIES:

Document Production

>Drafting simple correspondence

>Assisting with photocopying, scanning, and faxing

>Preparing Excel spreadsheets and PowerPoint presentations

>Typing from audio, manuscript, or shorthand using house style documents / non-house style where required

Meetings/Travel Management 

>Managing principals’ calendars

>Arranging conference calls, meetings, and catering (in conjunction with reception)

>Coordinating all travel arrangements, including taxis, accommodation, and expense forms

>Preparing and collating documents in advance of upcoming meetings

Client Relations

>Communicating with internal and client calls in a timely, confident, and helpful manner, relaying accurate messages as needed

>Assisting visitors

>Maintaining accurate, up-to-date client contact information and lists

Billing

>Assisting in the preparation of bill narratives; drafting cost details

>Assisting in monitoring the billing process as needed

Administration

>Monitoring and forwarding email correspondence as needed

>Maintaining update/reminder system for ongoing mail

>Establishing and maintaining effective and accurate filing systems (paper and electronic)

>Assisting in opening new clients and matters

>Assisting with HSR filings for the Antitrust practice

>Coordinating binders for trial and producing and proofreading documents

Other

>Recording time for principals in their absence or as required

>Assisting with special projects as needed

QUALIFICATIONS:

>At least two (2) years of secretarial experience in a professional services or corporate environment; commercial awareness (https://www.allaboutlaw.co.uk/law-careers/commercial-awareness/what-is-commercial-awareness)

>Proficiency in Microsoft Office programs, particularly Excel and PowerPoint

>Excellent communication/interpersonal and organizational skills

>Adaptable, flexible, proactive, and enthusiastic; resilient and determined; self-confident

>Committed team player

>Ability to produce in a high-pressure, deadline-driven environment

Please submit your resume in Word format to sstrauss@mylegale.com.

We look forward to hearing from you!

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