Civil Case Processing Supervisor - Administrative Assistant V

$46,175.79 - $76,959.58 Annually
Aug 13, 2018
Aug 20, 2018
Full Time

Serves as the Supervisor of the Civil Case Processing Section of the Fairfax Circuit Court. Has operation and management oversight over several case-types in the Virginia Civil Litigation to include, expungements, contract disputes, medical/ malpractice, legal malpractice, personal injury (and all cases sounding in tort), defamation, adoptions, divorces, concealed weapons permits, eminent domain cases, as well as manages complex class action litigation filed in the Circuit Court of Fairfax.

Assigns and reviews the completed work of 11 staff to ensure timely and precise compliance with Code of Virginia time-standards and the Rules of the Virginia Supreme Court. Authors and revises internal and external procedural guides for Civil Practice in Virginia's largest trial court. Resolves unusual or difficult problems referred by staff, including customer-service issues unique to a court environment. Oversees the civil staff assigned to process the highly-confidential case-types such as adoptions, expungements, concealed weapons permits, and appeals from the juvenile & domestic relations district court.

Briefs colleagues, superiors, and community members about changes to civil practice in Fairfax Circuit Court. Communicates regularly with inter-agency partners, and sister-agencies to craft multi-agency plans to best manage civil litigation workload, based on changes to business practices set by rules of court, or due to legislative changes.

Interviews, selects, and trains new employees for the Civil Case Processing Department, setting clear expectations of on-boarding staff, as well as offering coaching and educational support to existing Deputy Clerks and on-boarding staff. Schedules work hours, assigns caseload and counter-shifts, and approves time and attendance. Prepares performance evaluations and is responsible for coaching, developing, educating, staff. Works with the Legal Records Services manager to establish progressive discipline and corrective action/education for staff, if necessary.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

Experience working in a federal or state trial court or other legal environment. Experience in managing confidential court records or confidential public records. Paralegal Certificate or other Paralegal Experience. Customer-service experience. Cashiering experience. Organizational and leadership skills. Excellent oral and written communication skills. Experience in training and supervising staff. Ability to exercise tact, discretion, initiative, creativity, and independent judgment. Experience in the use of Microsoft Office computer software. especially Word, Excel, and Outlook, and FOCUS.

Position is primarily sedentary in nature. Must be able to input and retrieve data from a computer. Be able to lift boxes weighing up to 20 pounds.

As part of the interview process, an oral reading and a written test will be administered.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.

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