Travel Specialist, GlobalConnect

Washington, DC
Aug 08, 2018
Aug 15, 2018
Accountant, IT
Full Time
GlobalConnect (GC), a division within Meridian International Center, as a partner of the Department of State's Washington Foreign Press Center (FPC), assists in administering the logistical and financial components of the Center's press tours primarily in the United States and some international travel. GC assists in the planning, execution, and quality assurance of large, international delegations of media representatives with a thematic focus, in addition to smaller media co-operative productions in which TV crews of two to three travel with a US-based producer to focus on issues related to their home countries. The Travel Specialist is the key personnel in securing domestic and international air travel, ground transportation, and accommodations for participants in on-going and overlapping FPC projects, ensuring full compliance with USG travel regulations and accurate accounting of assigned project budgets. Essential Functions Specific duties and responsibilities include, but are not limited to, the following: * Arrange domestic and multi-segment international travel for participants, including air, hotel, rail, per diem, accident and sickness insurance, and ground transportation, as needed; * Advise participants of international travel requirements such as visas, passports, immunizations, etc.; * Possess a strong understanding of travel trends and industry best practices * Maintain open channels of communication during each program with the USG contact(s), participants, and other consultants or contractors informing them of all significant developments; * Work effectively under the pressure of time constraints and the high visibility of this program; * Receive, process, and verify all travel-related expenses and generate invoices; * Generate reports detailing expenses into project-specified subaccounts; * Coordinate government approval prior to incurring travel costs; * Monitor all fiscal and administrative matters related to project budgets ensuring fiscal responsibility through close supervision of project expenses and budget tracking; reconcile final accounting and prepare final budget for invoicing; * Review cost sheets on a monthly basis, including G&A expenses, confirming that the entered budget is the client-approved budget, that month-to-date expenditures are accurate and match project records, and that expenditures are within budget; * Report cost sheet discrepancies and request corrections (reallocations) to Meridian finance team, as needed; * Ensure cost share commitments are appropriately documented., * Experience with tracking expenses, analyzing travel information, and maintaining vendor relationships* Bachelor's Degree and at least four (4) years or HS Diploma and at least six (6) years of progressively responsible experience working on a travel team supporting Governmental agencies or in a role with significant responsibility for extensive international and domestic travel arrangements, * Thorough understanding of Fly America Act and other USG travel regulations * Superb communication skills and attention to detail; creative problem solver; * Proficient with Microsoft Excel, Word, and Outlook; * Able to multi-task and work on multiple projects and trip requests simultaneously; * Ensuring timely responses to multiple inquires across various projects; * Customer focused, while seeking efficient travel solutions, within federal guidelines for airlines, seat class, and hotels; * Interest in working with participants from diverse background and cultures., * Excellent verbal and written command of the English Language, * Interest in working with an international not-for-profit professional exchange organization; * Interest in working within a diverse work environment, This position posting does not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, and their education and experience. The employer has the right to revise this posting at any time. Neither this posting nor the job description is a contract for employment. Meridian is an Equal Opportunity Employer. Qualified candidates should apply by e-mail only to . Subject line should read "GC Travel Specialist" and a cover letter, with salary expectations, and resume should be attached. Only candidates being considered for this position will be contacted. Submissions that do not follow the above instructions will not be considered as applicants. NO PHONE CALLS in reference to this position will be accepted.

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