Faculty Assistant for Faculty Support, Campus Services, and Office of Journal Administration - Geor

Location
Washington D.C.
Posted
Aug 07, 2018
Closes
Sep 05, 2018
Function
Administrative
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Faculty Assistant for Faculty Support, Campus Services, and Office of Journal Administration - Georgetown University Law Center

Tradition. Innovation. A superb faculty, hundreds of course offerings - and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location. Students come here from all over the world to study international or tax law, environmental or health care law (just a few of our specialties). They come here for our top-ranked clinics. Most of all, they come because this is the place where theory and practice meet. At Georgetown, students learn the law in the place where laws are made.

The Faculty Assistant provides administrative support services to, on average, ten (10) full-time law faculty members. Reporting to the Director, the Faculty Assistant has duties that include but are not limited to:

Administrative Support

  • Provides administrative support to assigned faculty, in service such as all aspects of assisting faculty with the entire range of their teaching responsibilities, committee assignments, scholarly writing, and outside academic activities.
  • Creates class rosters, photo seating charts, and PowerPoint presentations.
  • Provides wide range of clerical support including: keyboarding, composing, and editing GULC-related letters, memoranda, reports, lecture/course materials, and presentations.
  • Oversees room requests and coordinates with A/V and 1ST for needed services.
  • Uses campus technology to create deliverables as requested using a variety of resources.
  • Assists with Canvas tasks such as sending announcements, creating modules, creating appointment slots for office hours, and posting slides.
  • Provides travel and calendar support - manages calendar requests for faculty that include campus-related activities and appointments, manages student office hour schedules for assigned faculty, assists with travel arrangements for external conferences (airfare and hotel), works with Faculty Support Workshop Coordinator as needed, and submits reimbursement requests for university-related travel; works with Financial Affairs to ensure timely processing.

Liaison / Reception

  • Acts as liaison between assigned faculty and students, other faculty, external professionals and collaborators, RAs, and GULC departments.
  • Acts as liaison between faculty and other support functions of Faculty Support, including photocopy, mail room, and supply services.
  • Provides directional and informational services to visitors, students, and the Law Center community at large.
  • Coordinates and maintains individual faculty members' calendars, teaching schedules, and student office hours.
  • Communicates with guest speakers for classes and seminars; and files guest parking pass requests and guest reimbursements.
  • Answers phone calls and transfers to individual faculty members; takes messages to be passed along as requested; and triages requests to other departments as needed.

Special Projects

  • Completes special projects as requested by assigned faculty, paying close attention to detail, quality of work, and project timelines.
  • Works with library staff to process requests for reference materials; ensures timely delivery and return; also triages library requests regarding overdue books and scholarship updates.
  • Meets with appropriate individuals to discuss project details, and progress - and performs tasks such as initial input, revision, and text manipulation of legal and non-legal documents from hand written, typed, or dictated media.
  • Performs basic Westlaw/Lexis and other on-line database research as needed.
  • Assists as needed with the editing of faculty writing and research, based upon the assistant's availability individual interest, and area of expertise.

Printer & Copier Maintenance

  • Maintains the shared printers located near workstations, including replacing toner cartridges and maintaining paper supply as needed.
  • Troubleshoots printer and copier problems and calls for service as necessary
  • Assists with printing issues on faculty members' office printers and computers when required for class preparation.
  • Escalates service issues to appropriate Xerox, Faculty Support, and 1ST staff and follows up to ensure resolution.

Requirements

  • High school diploma or certified equivalency - Bachelor's degree strongly preferred
  • Prior experience in administrative support and customer service roles
  • Experience with the practical application of routine office practices and techniques
  • Strong communication skills
  • Experience with Microsoft Office, G Suite (Google), and Adobe - and the ability  to gain proficiency with other campus-wide technologies as needed 

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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