Management Analyst I

Location
FAIRFAX (EJ32), VA
Salary
$50,739.73 - $84,565.73 Annually
Posted
Aug 06, 2018
Closes
Aug 18, 2018
Function
Analyst, Management
Hours
Full Time

As a member of the Business Solutions team, serves as county program administrator providing overall management of the business requirements for the county's SAP (FOCUS) Marketplace, including the multi-million dollar contract for office supplies and other assigned contracts, such as Amazon Business. Provides assistance to county customers that are placing orders. Works closely with the contracted vendors to ensure that all contractual obligations are met and to make improvements to the program. Evaluates purchasing documentation for conformance with county policies and best practices. In addition, provides support for other procurement programs such as procurement card (p-card) eVA (the state of Virginia's e-portal) program, and accountable equipment program. Assists in developing and providing training to county employees for procurement programs. Troubleshoots and resolves issues in the SAP (FOCUS) financial and procurement modules as it relates to the posting of SAP (FOCUS) Marketplace expenses. Works closely with the FBSG (FOCUS Business Support Group) and IT staff in order to solve problems and to find solutions that will improve both the purchasing and reconciliation process for county users. Organizes findings and formulates and documents recommendations. Prepares user communications, reports, and related program documentation. Recommends changes and refinements to purchasing policies and procedures regarding Business Solutions team-managed programs. Manages and writes articles for publication in the purchasing blog.

Illustrative Duties
  • Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;
  • Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
  • Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;
  • Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups; participating in work group collaboration; and mapping or charting of workflow processes;
  • Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;
  • Compiles and provides business information to management;
  • Maintains index or log of standard forms for gathering information from a variety of audiences;
  • Formats data sets and performs qualitative and descriptive statistical analysis to aggregate and assimilate data for displaying potential patterns and trends;
  • Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;
  • Contributes to position papers, evaluation reports and presentations.
Required Knowledge Skills and Abilities
  • Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
  • Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
  • Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
  • Ability to identify possible solutions for solving business problems;
  • Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
  • Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
  • Ability to communicate effectively orally and in writing;
  • Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
  • Ability to train, lead, and/or supervise paraprofessional staff.
Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to graduation from an accredited four-year college or university with a bachelor's degree in a business administration, public administration, statistics or field related to the assigned functional area such as human resources, budgeting and financial management, or contract administration and business management.

BRIDGE CLASS EMPLOYMENT STANDARDS
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level.

This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level.

The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background and credit check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Excellent written and oral communications skills. Ability to collect and analyze data, formulate conclusions from that data and communicate those conclusions. Ability to use sound judgment in making independent decisions. Knowledge of government procurement practices and policies, automated procurement and electronic commerce systems. Basic knowledge of auditing principles, practices, and methods. Expertise in Microsoft Office applications and other PC-based programs. Expertise in FOCUS financial and/or purchasing modules.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature; however, visual acuity is required to read data on computer reports and/or computer monitor. Incumbent must be able to operate keyboard driven equipment. Incumbent must be able to carry computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.

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