Policy & Govt Affairs Asst

Employer
K&L Gates LLP
Location
Washington, DC
Posted
Jul 30, 2018
Closes
Aug 13, 2018
Function
Accountant, IT
Industry
Law
Hours
Full Time
FIRM DESCRIPTION K&L Gates LLP delivers legal services on an integrated and global basis, with more than 2,000 lawyers across five continents. Positioned at strategic intersections of the global economy, K&L Gates has one of the largest contingents of lawyers and offices across the United States of any law firm and strong local presence in key capital cities and world commercial and financial centers. The firm's extensive latticework of lawyers, practices, and offices - more than 300 lawyers in Europe's largest economies and one of the largest international practices in Asia among US law firms - creates a worldwide network to serve clients' growing international needs, with lawyers counseling clients on their most sophisticated legal challenges in all areas of corporate and regulatory law and litigation. Watch our video, "Grow Your Career at K&L Gates," to really get a sense of what sets us apart from other law firms. JOB SUMMARY POSITION SUMMARYResponsible for providing administrative assistance to multiple lobbyists/lawyers and other timekeepers. The responsibilities will differ depending on timekeepers' practice areas and administrative support needs, but may include general research; collecting data for Lobbying Disclosure Act Reports for timekeepers; coordinating internal and external meetings; maintaining extensive client contact; creating documents in Word, Excel, and PowerPoint; as well as other day-to-day administrative functions.KEY RELATIONSHIPSTimekeepers, clients, other policy team members, management, and local and firmwide shared support services staffESSENTIAL DUTIES* Conduct general research at the direction of timekeepers using internal and external search engines, including Library resources* Collect data for Lobbying Disclosure Act Reports for timekeepers* Coordinate Congressional meetings for timekeepers and clients* Coordinate meetings/events, such as Meet and Greets, to include reserving conference rooms, catering, audio visual and WebEx* Maintain client contact via phone, e-mail, and in-person* Create, edit and format letters and other documents in MS Office and organize/maintain same in document management system* In Outlook, manage inbox (creating folders), manage calendar, set up meetings electronically, manage contacts, work and search in Enterprise Vault, and understand and set up distribution lists* Enter, edit, and track daily time when required for assigned timekeepers and according to deadlines* Open files and conduct conflict checks* Coordinate and prepare monthly client bills* Coordinate, verify and obtain appropriate approvals for all domestic and international travel and process related expenses* Prepare check requests* Prepare Congressional mailings* Coordinate services through Global Shared Business Services and other local and firmwide shared services* Assist with overflow work and provide backup support as needed* Perform other duties required based upon the unique practice of the timekeepers, such as, but not limited to, Department Head administrative work, practice development initiatives, and committee project workADDITIONAL DUTIESEXPERIENCE SKILLS REQUIRED* High School/Secondary School Diploma (or equivalent); College/University degree a plus* Proficiency in the use of Word, Outlook, Excel, PowerPoint and Adobe* Familiar with the workings of Congress, various Federal agencies, and related protocol* Prior experience in a similar role in a law firm within a Policy or Government Affairs practice or a Congressional office desired; experience working in professional services or related office preferred* Excellent oral and written communication skills and demonstrated client service skills* Ability to take initiative and follow specific and detailed instructions in both written and verbal formADDITIONAL ABILITIES REQUIRED* Responsibilities may occasionally require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines* May be required to run errands on Capital Hill* This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required. BENEFITS We offer a dynamic work environment and excellent benefits. EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person's race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm's policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related. CLOSING STATEMENT We seek exceptional employees who want to become a part of our practice on all levels, to help us expand, challenge our limits, and push us to grow into the future. If you are motivated by job challenges and personal growth, then K&L Gates could be the right place for you. If you feel that you meet the requirements and would like to apply for this position, please use the apply now button. Please include a cover letter, salary requirements and an advertisement source in your application. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. No phone calls, walk-ins, or agencies, please. |LOC:Washington, DC|EmpType:Full-Time

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