Media Relations Assistant - Media Relations Office - Embassy of Canada

Washington D.C.
$51,232 USD plus excellent benefits
Jul 27, 2018
Aug 13, 2018
Career Level
Entry Level
Full Time

The Embassy of Canada in Washington, D.C. is seeking to hire a(n) Media Relations Assistant.

Position title: Media Relations Assistant
Section: Public Affairs, Media Relations Office
Location: Embassy of Canada, Washington, D.C.
Position no: EXT-311872
Level: LE-05
Starting salary: $51,232 USD plus benefits
Competition no: 2540
Date posted: 07/27/2018
Closing date: 08/13/2018 06:00:00 PM EST.
Employment Tenure: Indeterminate
This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy.


Open to:

  • Persons living in the greater Washington Metropolitan area.
  • Employees of the Embassy of Canada in Washington, DC.
  • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance.
  • Spouses and dependents of Canada-based staff at the Embassy of Canada.

All applicants must:

  • Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
  • Reside in the United States.
  • Meet all of the Essential Requirements stated below.
  • Submit resumes and cover letters by the closing date. The covering letter must:
    • Demonstrate how you meet the essential requirements under language, education and experience;
    • Confirm residency in the United States;
    • Confirm independent work authorization in the United States.

Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Summary of duties:


The successful candidate should expect to join a dynamic Media Relations team that is active in the Washington, DC public policy community. Under the general supervision of the Embassy Spokesperson, the Media Relations Assistant plays an important role in the Embassy’s media relations and public outreach and supports the needs of the Media Team. The position is the central coordinator for incoming press inquiries, contact management, and media clippings compilation and distribution.

The position is also responsible for providing logistical support for media events and administrative support to the Media Relations team. The Embassy is seeking an adaptable individual with the ability to multitask and work in a fast paced environment.


Condition of employment (must be met):

  • Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
  • Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions.

Essential requirements:

Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:


English (The ability to work in French would be an asset.)


A degree from an accredited university in a field such as media, communication, public policy or international relations or a related area of study.



  • Experience providing support in a high paced office environment in a government or corporate setting;
  • Experience conducting basic research and media monitoring;
  • Experience processing claims and tracking expenditures, budgets etc.
  • Experience organizing the logistics surrounding events and visits, including invitations, tracking guests, organizing event spaces; and
  • Proficient in the use of Microsoft Suite Office, e.g., Word, Excel, PowerPoint, Outlook, electronic invitation software, such as Constant Contact, research software, such as Bloomberg, Zoom Info, and social media, such as Facebook, Twitter, LinkedIn.


Rated requirements:

Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.



  • Knowledge of best practices in research;
  • Knowledge of event and visit management;
  • Knowledge of administrative and financial processes, such as record keeping, expense management, budget tracking, and the preparation of reports;
  • Knowledge of computer software, including Microsoft Office Suite, contact management software, and social media software; and
  • Knowledge of the basic structure of Canadian and U.S. Governments.




  • Communicate effectively in English both orally and in writing;
  • Research, analyze and evaluate information effectively;
  • Solve problems with little assistance;
  • Demonstrate attention to details, with the ability to work well under pressure;
  • Learn quickly and continually;
  • Plan and organize, with a particular emphasis on event planning; and
  • Manage multiple competing demands, organize time, and work effectively to meet deadlines.


Personal Suitability:


  • Effective interpersonal skills;
  • Adaptability and flexibility;
  • Sound judgement;
  • Teamwork/ cooperation;
  • Dependability; and
  • Integrity.


Asset Qualifications:


  • The ability to work in French would be an asset;



Selection procedure:

The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.

The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.

The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

Apply online at

Hours of work:

Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.

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