Administrative Coordinator

Rockville, Maryland
Oct 03, 2018
Oct 04, 2018
Full Time

The Emmes Corporation, established in 1977, is a privately-owned Contract Research Organization (CRO). Headquartered in Rockville, Maryland Emmes employs over six hundred staff worldwide with offices located in Frederick, Maryland, Vancouver, Canada, and Bangalore, India. Ranked as a top area workplace of choice by the Washington Post, Emmes fosters an environment of collaboration, professional growth, and exceptional work life balance.

Our studies impact public health initiatives on a global scale occurring in more than sixty countries spanning across six continents. We are dedicated to providing statistical and epidemiological expertise, computer systems deployment, data management, study monitoring, regulatory guidance, and overall operational support to clients engaged in biomedical research. Emmes offers support for the entire process of clinical trials from study design and protocol development through data analysis and manuscript generation.

Primary Purpose

Emmes is seeking an Administrative Coordinator to manage project documents, maintain websites and databases, organizes conference calls and meetings, coordinates project communications, develops project processes, and facilitates preparation and tracking of contract


    Provides day-to-day coordination between operational staff, and manages project deadlines in collaboration with project manager and other project staff Facilitates communications between project staff, corporate staff, and project
    sponsors regarding project development Schedules conference calls and meetings with the client and secures conference rooms for ad hoc and standing meetings Coordinate shipping of booth materials to conferences Participates in establishing and maintaining project and corporate procedures
    and processes Manages project files and archives Plans, organizes and coordinates phone calls and meetings
    Designs, develops, consolidates, edits, formats, and distributes technical reports,
    manuals, presentations, manuscripts, and regulatory submissions Composes, consolidates, and edits a wide variety of non-technical documents Maintains database software relating to entering, retrieving, modifying, and manipulating data to generate various documents such as rosters, meeting materials, and reports Manages electronic and paper-based project files and archives

    BA degree preferred or equivalent years of experience in administrative staff work with at least 3 years of experience in drafting and coordinating complex reports, documents and presentations Intermediate to advanced skills in Microsoft Office Suite products Working knowledge of Visio and Adobe Acrobat are a plus
    Ability to multi-task and meet deadlines Excellent organizational skills


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The EMMES Corporation is an equal opportunity affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.