Executive Assistant

Gaithersburg, Maryland
Jul 20, 2018
Aug 24, 2018

Job Summary/Company:

Sparks Group has partnered with a global organization looking for an Executive Assistant to support their Vice President of Talent Acquisition.  The Executive Assistant performs a wide range of administrative and general support duties of a highly responsible and confidential nature to a senior leader within a Segment. Work is generally varied and administrative or project oriented; to include managing Senior Leaders schedules across global time zones. The Executive Assistant has a thorough knowledge of the principal's accountability's and method of operation.  If this sounds like you, please call 301-926-7800 and ask for a recruiter! 


  • Communicates both verbally and in writing with people throughout the company, sometimes on behalf of a leader, in a professional, clear, articulate, and accurate manner.
  • Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings, both regular and ad-hoc.
  • Maintain confidentiality of sensitive company information with discretion and integrity.
  • Leverage technology for a variety of functions such as email distribution, filing sharing systems, calendars, scheduling tools, expense reporting, time management, records, etc.
  • Prioritize conflicting needs, handle matters expeditiously, proactive, and follow-through on projects to successful completion, often with deadline pressures.
  • Handles on-site office responsibilities - needs such as catering, badge distribution, and seating arrangements, IT, and facility maintenance requests.  Will be central point of contact for building and guests.

Qualifications/Background Profile:

  • 2-4 years of Executive Assistant experience required. 
  • Adapt to changing priorities, processes and responsibilities.
  • Follow department/company protocol.
  • Work in a team environment.
  • Follow written and oral instructions and independently coordinate assigned projects.
  • Enthusiastic, detail oriented team player with the ability to work under pressure.
  • Excellent oral and written communication skills.

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

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