Administrative Assistant, Development

Washington DC
Jul 19, 2018
Aug 16, 2018
Full Time

The Administrative Assistant provides clerical, administrative and logistical support to the Development Department in the implementation and management of the Kennedy Center, National Symphony Orchestra, and Washington National Opera development programs; coordinates the daily administrative functions of the department, with emphasis on administrative and financial processes of the Kennedy Center, National Symphony Orchestra, and Washington National Opera fundraising.

Duties and Responsibilities:

40% Provide administrative support to the Vice President of Individual Campaigns and Senior Vice President, and at times Director of Strategy and Special Projects including:

  • Booking travel, meetings, and events;

  • Processing all financial transactions for Vice President and Senior Vice President, such as reimbursements and travel card maintenance;

  • Facilitating the flow of communication from the Vice President to threeDirectors/Managers and their teams;

  • Preparing timely and accurate written communication as requested;

  • Providing project support for all Individual Giving teams and Special Projects, at the discretion of the Vice President;

  • Communicating with donors via phone and email when the Vice President is not available and at the Vice President's request;

  • Providing assistance to the Senior Vice President of Development and Director of Strategy and Special Projects as needed.

40% As the office manager, coordinate the daily organizational, administrative, and logistical needs of an office of 70 arts administration professionals

10% Prepare the purchase orders and requisitions relevant to the Senior Vice President and Vice President of Individual Campaigns finances.

10% Other duties as assigned.


This position requires a college degree with a minimum of one to three years of experience in administrative and/or office coordinating.

Minimum Skills and/or Knowledge Required

  • Superior skill in areas of organization, accuracy, attention to detail, analysis and problem-solving, writing, and the ability to complete complex assignments with minimum supervision

  • Computer literacy and familiarity with standard accounting procedures and the ability to learn spreadsheet programs

  • Knowledge of fundraising and the arts is preferred; the ability to rapidly become familiar with Kennedy Center administrative and financial processes is necessary

  • Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents.
  • Flexibility and the ability to prioritize and manage multiple and varied, time-sensitive responsibilities and projects, while maintaining a congenial and professional demeanor in a consistently faced-paced environment

  • Demonstrate ability to function effectively in this position within three months.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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