Senior Program Assistant-Board on Life Sciences

Location
Washington D.C.
Posted
Jul 19, 2018
Closes
Aug 23, 2018
Function
Administrative
Industry
Nonprofit
Hours
Full Time
Job Description Summary:
The Board on Life Sciences serves as the National Academies' focal point for a wide range of technical and policy topics in the life sciences, including bioterrorism, genomics, biodiversity conservation, and key topics in basic biomedical research, such as stem cells. The board organizes and oversees studies that provide advice to government and the scientific community on the biological sciences and their impact on society. The board maintains expertise in and understanding of the full spectrum of life science disciplines, from molecular genetics to ecology. This enables it to deal with issues of both basic science (e.g., knowledge gaps, research priorities, needed investments) and the higher level policy concerns that flow from or build on the basic science. The Board also oversees important studies on the improvement of biology education, particularly at the undergraduate level, and the maintenance of a robust life sciences workforce.

POSITION SUMMARY:
Performs complex clerical and administrative duties under minimal supervision. Coordinates logistical and administrative aspects of meetings. Writes, edits, and formats routine correspondence. Interfaces with committee members and performs duties involving committee activities. Plans administrative aspects of unit and committee, forum, and other types of meeting. May participate in research efforts including collection, assembly, and tabulation of data, as well as researching and summarizing literature. May guide work of program assistants and temporary staff.

Under minimal supervision, primary function is the performance of clerical and administrative tasks requiring the consideration of multiple variables to determine proper course of action. Secondary function may involve basic research activities. Uses pre-determined guidelines to assist in decision-making. Incumbent may lead and provide functional guidance to lower level support employees.
Job Description:

1. Performs routine and complex clerical and administrative tasks including word processing, writing and editing correspondence, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files.

2. Coordinates logistical arrangements for committee meetings, forums, workshops, etc. Assembles and reproduces agenda books and briefing materials. Provides administrative support for meetings. Coordinates travel and lodging arrangements. Selects menu and arranges for support services. Registers attendees. Provides assistance at meetings and resolves issues.

3. Performs basic research activities, including literature searches for staff and committee members. Gathers references. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature.

4. Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures.

5. Inputs edits and proofreads reports. Formats text and publications. Coordinates with printers/publishers to have materials printed.

6. Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information.

7. Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks.

8. Attends meetings, training classes, and workshops.

9. Mentors and trains new support staff. Coordinates temporary help and may supervise work of temporary staff.

10. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists.

11. Where applicable, updates and maintains web pages.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Employee Type:EmployeeScheduled Weekly Hours:37.5City/State:Washington, District of Columbia

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