Senior Grants & Contracts Administrator, Office of Research Services - Office of the Vice Provost f

Washington D.C.
Oct 05, 2018
Oct 31, 2018
Full Time
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Senior Grants & Contracts Administrator, Office of Research Services - Office of the Vice Provost for Research

The Senior Grants & Contracts Administrator functions as a research administration “hub,” serving as the liaison between the University and federal and private sponsors, and plays a strategic role in the management of the University's sponsored funding by the Office of Research Services.  S/he reviews and executes faculty proposals to external sponsors; negotiates and administers incoming externally-funded research grants and contracts; develops teaming and consortium agreements (if applicable); verifies or performs various compliance checks related to conflict of interest, export controls, private use, E-Verify, tax and other federal initiatives; drafts and issues any sub-awards or any ancillary legal documents; serves as the primary liaison with the external sponsor for all official communication; interprets and applies University and sponsor policies; and learns and masters a wide variety of government databases related to the federal government's mandate of electronically exchanging research information. Reporting to the Senior Director of Research Services, the Senior Grants & Contracts Administrator has duties that include but are not limited to:

Award Proposals

  • Assists in the final development stages of an award proposal.
  • Completes the review and execution of a portion of approximately $115M annual outgoing proposals (equates to approximately 280 proposals annually across the Main Campus, Law Center and Qatar campuses). 
  • Analyzes proposals for conformance with University regulations and with sponsor program announcement and regulations; verifies that all relevant compliance reviews have been performed and documented; scrutinizes proposals to verify the accuracy and consistency of proposal information, and the inclusion of the proper University fringe benefit and indirect cost, rates, as well as all required proposal elements; negotiates contract awards; negotiates related teaming and consortium agreements, if applicable; and signs, on behalf of the University, proposals that have been approved through the internal campus clearance process. 
  • Electronically submits proposals to external systems such as QNRF,, the National Science Foundations' FastLane system, and/or any other electronic research administration system designated by a sponsor. 

Customer Service

  • Provides clear, concise and accurate responses to inquiries/requests from faculty and administrators.
  • Follows through on any issues that require contact with other internal or external departments.
  • Effectively hands off to other team members or other internal departments so that details do not fall through the cracks, causing incomplete resolutions or unanswered questions.
  • Provides fast and timely responses to inquires/requests.
  • Conveys a supportive and professional attitude toward faculty and administrators from all levels.
  • Initiates and fosters excellent working relationships with sponsor representatives.


  • Bachelor's degree
  • 4 years of progressively responsible experience in a university or other non-profit grants and contracts office - preference for experience with contracts and other external funding vehicles  
  • Demonstrable proficiency with Microsoft Word, Microsoft Excel, PowerPoint and Adobe Acrobat, as well as use of databases; and adaptability to ever changing technology within the University
  • Excellent verbal and written communication skills
  • Ability to work independently, prioritize work, manage deadlines in a semi-stressful environment, and diplomatically juggle complex situations involving the competing interests of faculty during periods of high volume. 
  • Articulate and possess excellent analytical skills
  • Ability to employ tact and diplomacy, flexibility, and the ability to maintain confidentiality
  • Ability to think logically and use appropriate judgment
  • Expert customer service orientation, and a commitment to maintaining an excellent department reputation, and to acting in a professional manner with faculty and administrators from all levels
  • Ability to initiate and foster working relationships with sponsor representatives
  • Preference for experience with the use of Community of Science/Pivot funding opportunities and expertise databases, the National Science Foundation's FastLane database,, or other federal government electronic systems
  • Availability and willingness for on-call outside of regular business hours for matters that require OSR intervention

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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