Office Administration Supervisor

Arlington, VA
Jul 13, 2018
Jul 16, 2018
Full Time
Overview: The time is right to join HNTB Corporation! HNTB is currently seeking an Office Administration Supervisor in our Arlington, VA office. Job Summary Coordinates a broad range of administrative functions typically in support of larger, more complex offices which may consist of multiple locations. Serves as primary management liaison for staff regarding administration issues. Manages office workload and coverage, and manages performance of direct report. Essential Responsibility Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office. Coordinates local policy and procedures with the appropriate corporate and/or divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management. Prepares reports, gathering and summarizing a variety of data from multiple sources. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures. Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices. May provide supervision and direction to A/P staff. Tracks and coordinates the acquisition and distribution of materials, supplies and equipment. Maintains inventory of furniture and equipment. Working with Corporate Procurement and facilities, assists with office moves. Coordinates with facilities on any building maintenance issues. May track mileage and ensure maintenance of vehicle fleet. Organizes and coordinates events for the office. Delivers new hire orientation when needed. Performs other duties as assigned. Basic Qualification High School Diploma/GED or equivalent8 years related experience Preferred Qualification/Skills - Requires experience as Office Coordinator in an office of 100+ personnel- Ability to maintain confidentiality.- Planning, time management and organizational skills.- Ability to balance multiple tasks and changing priorities.- Attention to detail.- Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity).*LI-JP General Work Conditions Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use. HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran. The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U. S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U. S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate. EEO is the Law Poster EEO is the Law Poster Supplement Apply for this job onlineApplyShareRefer this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQs Software Powered by iCIMSwww. icims. com

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