Accounts Payable Assistant

Rockville, MD
Jul 13, 2018
Jul 16, 2018
Full Time
Job Duties: Responsible for collecting and opening Accounts Payable mail, sorting and date stamping invoices, attaching matched Purchase Orders from Purchasing, and listing PO numbers on invoices Assist with the A/P email inbox including printing invoices that are sent to the email inbox Verify PO balances when matching invoices Email appropriate parties for invoice approvals Maintain approval spreadsheet Review monthly vendor statements for to ensure that all invoices listed on the statement have been received and entered Responsible for AP postal mail preparation, including stuffing envelopes with signed checks File paid invoices in A/P vendor files Review and process vendor invoices in accordance with ZeniMax policies PO-match invoices (2-way and 3-way match) non-PO invoices and Other miscellaneous/related tasks as assigned Administrative: Assist visitors with executing Non-disclosure agreements and issuing visitor badges Monitor department office supplies and placing orders Maintain official file list for offsite storage Send FedEX and UPS packages for department as requested Requirements Degree in Accounting preferred, but not required in lieu of relevant experience Minimum of 1 years of Accounts Payable experience, preferred Strong work ethic, self-starter, time management skills Ability to multi-task, prioritize, and meet stated deadlines Strong attention to detail and desire for accuracy Basic knowledge of Microsoft Office including Word and Excel Experience with data entry in an accounting system is a plus Ability to maintain confidentiality and handle information with the highest degree of discretion Good verbal and written communication skills Ability to work independently and with a team with emphasis on accuracy and timeliness

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