Production Manager

Washington DC
Jul 13, 2018
Aug 28, 2018
Engineering, Other
Full Time

The Production Manager, Performing Arts for Everyone (PAFE) oversees the production and logistics planning, advance, and day-of execution for all PAFE programming.

The position coordinates with artists, artist management, appropriate Kennedy Center personnel and departments, and outside vendors to arrange for the necessary event support, ensuring the timely and organized design and dissemination of critical event information.

The Production Manager makes decisions based on artistic and budgetary considerations, prioritizing assignments and working under pressure frequently with multiple concurrent, time-sensitive deadlines. The Production Manager serves as the manger for two full-time positions within the PAFE department, the Production Coordinator and Production Assistant. The position is responsible for working with the production team to create, maintain, and update production systems processes to facilitate successful outcomes in a high-volume work environment. This position manages a production staff of two full time employees.

Duties and Responsibilities:

65% Serves as the Production Manager for all PAFE programming, to include 365 Millennium Stage performances as well as additional one-off and festival programming initiatives, totaling upwards of 400 events annually.

  • Supervises production activities for PAFE events.Assigns production coverage schedules to support activities from load-in to load out.

  • Oversees the production advance process, logistics, and day of implementation for all PAFE programming.Develops event timelines. Delegates associated tasks to PAFE production staff.

  • Contacts artists and/or artist management to request technical information.Receives technical riders, stage plots, and Millennium Stage technical questionnaire forms from artists.Works with artists/management to determine technical needs, tech crew staffing needs, production schedule requirements, etc. Coordinates with relevant Kennedy Center (KC) departments to communicate plans and secure necessary support.

  • Coordinates the acquisition and logistics planning of KC owned equipment and outside vendor rentals and/or purchases with Production department reps and outside vendors.

  • Coordinates with appropriate vendors and organizations to secure the necessary equipment and personnel for staging, production, and guest services for offsite events and events outside of theaters.

  • Oversees payment processing for all vendor rentals and purchases.

  • When necessary, creates a full package of production specifications for performances, including but not limited to production “one-sheet” planning documents, stage plots, input lists and matrixes, video and audio recording tech setups, and run-of-show documents.Coordinates with Program Coordinator on production/other seat kill needs in venue spaces.Circulates information to venue Production Managers, house technical staff, Theater Management, and other relevant parties.

  • Oversees maintenance of the Millennium Stage production and logistics tracking spreadsheets.

  • Contracts event designers and technical personnel for Sound Engineering, Lighting Design, and Stage Management.

  • Coordinates art exhibit installations. Submits design requests to approval committee and coordinates installation with KC Production.

20% Oversees and coordinates event production and associated logistics planning with Kennedy Center departments: Production, Multimedia, Usher Services, Security/Safety, Operations/Facilities, Theater Management, IT, Restaurant Associates, Special Events/Development, Programming and Education departments, Accessibility, Retail Operations, PR, Marketing and Volunteers. Develops production plans and circulates relevant information.

Works closely with the Managers from the Production and Multimedia departments, holding weekly meetings to review technical needs, crew requirements, production schedules, “sides and chair” schedules, webcast and other recording logistics, technical maintenance issues, and accessibility plans. Submits online Multimedia support request forms for events, when necessary.

5% Oversees management of ArtsVision calendar for all PAFE programming, to include annual and periodic requests for venues and rehearsal spaces. Attends monthly Programming department Planning Calendar meetings. Coordinates with PAFE Programming Manager on venue and rehearsal space needs for current and future seasons. Coordinates with KC Director of Booking on venue requests, ensuring conflict free operation of the Grand Foyer Millennium Stages.


Four to six years' experience in stage management and production.

Minimum Skills and/or Knowledge Required

  • Experience in a live audio production environment strongly encouraged,

  • Experience with creating stage plots and input lists preferred.

  • Experience with industry standard backline equipment preferred.

  • Demonstrated strength in customer service.

  • Understanding of union rules for performing arts

  • Adept knowledge of Microsoft Outlook, Word, and Excel.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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