Assistant Director, Program Management and Recruitment - McDonough School of Business

Washington D.C.
Jul 13, 2018
Sep 14, 2018
Full Time
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Assistant Director, Program Management and Recruitment - McDonough School of Business

Located at the intersection of business, government, and international relations, Georgetown University's McDonough School of Business develops principled leaders committed to serving both business and society. Through our global perspective, we prepare students to compete in today's international business environment.

The Assistant Director of Program Management and Recruitment oversees all administrative and operational activities and supports all admissions and data management processes related to the successful execution and recruitment of the newly created Master of Arts in International Business and Policy (MA-IBP) program, the first joint program offering between the McDonough School of Business and School of Foreign Service at Georgetown University. S/he ensures the delivery of high-quality executive programs to a large and diverse group of experienced executives, who work in a broad array of large, influential organizations; and ensures that programs adhere to their respective financial plans. Reporting to the Senior Assistant Dean of Program Management, the Assistant Director has duties that include but are not limited to:

Residencies and Online Courses

  • Plays a key role in the planning, preparation and delivery of six (6) modular, week-long residencies (both domestically and abroad) and two month-long online courses for 30+ students annually
  • Manages all aspects of obtaining course materials and program supplies, general logistics (space, transportation, and technology); and coordinates extensive catering, external meals, and cultural/professional events. 
  • Actively engages in the delivery of each residency and in providing support for the students throughout the residency; and takes the lead role and travels abroad with at least one of the global residency programs annually, with responsibility for logistics, budget, and contracts, as well as coordination with faculty and students to ensure the best possible experience for each cohort. 

Recruitment Support

  • Provides backend recruitment support to the Admissions team on an ongoing and regular basis throughout the year.
  • Helps track all applications in the admissions database, and provides continual reports on each applicant's status and other timely admissions statistics.
  • Once an applicant profile is complete, consolidates and shares all application materials to the Admissions Committee for review.
  • Following an admissions decision, works closely with the Recruitment Manager to streamline communication and ensure a smooth transition from prospect to applicant status, at which point s/he becomes the primary point-of-contact for all admitted students.
  • With each cohort, takes the lead role in the development and maintenance of a comprehensive student and alumni database used for program management, alumni relations, and rankings purposes.

Logistics and Student Services

  • In both roles, manages various logistics and student services aspects of the degree program.
  • Ensures the program costs remain within budget parameters, and deploys effective and efficient processes relating to physical space, technology, academic support, promotional materials, and catering.
  • Builds relationships with various University departments and evaluates/manages vendor relationships to ensure the highest quality program delivery for students. 
  • Takes an active role in student services by working directly with students during in-person modules, and by providing support in between on-campus meetings. 
  • As needed, takes responsibility for the independent oversight of the program during in-person modules, online courses, and international residencies.

Critical Events Management

  • Provides overall coordination of several critical events, including the Alumni Holiday Party, program Commencements, and other special events throughout the year.
  • Maintains the event budget and contracts, secures space, coordinates catering, and administers materials and communication. 
  • Generates reports that assess the effectiveness and quality of these events. 


  • Bachelor's degree - preference for Master's degree in a related field
  • Exceptional skills in verbal and written communication and time management
  • A strong professional presence, a high level of attention to detail, and an eye for process improvement, financial planning, negotiation, and budget management

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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