Program Finance Manager (Centers) - McDonough School of Business
Program Finance Manager (Centers) - McDonough School of Business
Located at the intersection of business, government, and international relations, Georgetown University's McDonough School of Business (MSB) develops principled leaders committed to serving both business and society. Through our global perspective, we prepare students to compete in today's international business environment.
The Program Finance Manager is responsible for all Center financial operations and prepares all MSB Centers' budgets in consultation with the directors. S/he participates in analysis and problem resolution involving financial, administrative, and policy matters affecting MSB; and serves as a resource regarding interpretation and communication of University, Main Campus, and MSB policies and procedures, employing a current and in-depth knowledge of those policies. Reporting to MSB's Executive Director of Strategic and Financial Planning, the Program Finance Manager has duties that include but are not limited to:
- Manages procurement card, codes, and reconciles charges.
- Monitors all faculty research budget accounts.
- Serves as Requisitioner, Financial Reporter, and Expense Preparer in GMS Financials.
- Processes reimbursements, journal vouchers, contracts, and interdepartmental invoices for all MSB faculty, guest speakers and visitors, and external vendors.
- Assists with monthly reconciliation of MSB Faculty accounts and year-end closing.
- Processes reimbursements for the various MSB Centers and Institutes.
- Acts as a resource for staff require assistance in submitting reimbursements and/or assistance in using GMS and processes.
- Reviews all MSB financial transactions in GMS, ensuring that all data is accurately entered in accordance with University, Main Campus, and MSB policies, and that all chart of account elements are consistently assigned.
- For transactions equal to or exceeding $2,500 in amount, ensures that sufficient funds are available in the worktags provided by running the appropriate Budget to Actuals Summary report in GMS.
- Reviews supporting documentation for all transactions to ensure it is complete and clearly demonstrates support for the financial transaction.
- Maintains a working knowledge of the supporting documentation requirements and modifies the review process as needed to account for different requirements for different transactions and/or special funds (i.e., gifts, grants); and communicates directly with departmental administrators and other GMS financial initiators if supporting documentation is not sufficient.
- Initiates and executes contracts and purchase orders, using information and documentation provided by department administrators, ensuring compliance with promulgated policies and purchasing guidelines.
- Initiates accounting journals, based on data provided by department administrators, ensuring accuracy and compliance with promulgated policies.
- Assists with the resolution of variances between orders and goods/services received; and corresponds with the Procurement Office, Accounts Payable, and vendors as needed.
- Assists with the creation and submission of Payroll Accounting Adjustment Journals when requested.
- Initiates travel reimbursements, supplier payments, or other financial transactions as needed.
Customer Service: Consultant and Trainer
- Responds to inquiries related to the aforementioned financial tasks for which the Program Finance Manager, Centers is responsible for reviewing.
- Maintains a current and thorough knowledge of all University, Main Campus, and MSB policies relevant to the financial transactions for which s/he is the Reviewer to ensure the most comprehensive communication of said policies to various MSB stakeholders.
- Participates in the training of new department administrators, as well as trainings for all department administrators and/or other MSB employees.
- Conducts ad hoc and informal training sessions/information sharing with department administrators, regardless of tenure, to ensure departments have the highest quality information and resources on which to base decisions.
Data Reporting and Communication
- Provides department administrators with monthly status updates regarding the reallocation of ProCard transactions, working with administrators to ensure all transactions are reallocated before posted PaymentNet deadlines; in any case of reallocation failure to occur, works with departments to ensure corrective journal entries are submitted to manually reallocate the charges.
- Assists with the maintenance of the Finance Office website.
- Bachelor's degree
- 3 years of relevant professional experience
- Strong organizational skills and thorough knowledge of standard business practices
- Excellent budget and fiscal management skills
- Ability to communicate clearly and draft and compose correspondence, as well as excellent written and verbal skills
- Ability to prioritize and perform multiple tasks simultaneously with little supervision
- Excellent customer service skills and the ability to work effectively with a wide range of constituents
- Ability to absorb and understand large amounts of complex information in a fast paced office
- Ability to use initiative and sound judgment and a willingness to contribute to a team effort
- Detail orientation and a commitment to confidentiality
- Experience with MS Office programs---Word, Excel, PowerPoint, Access, PathwayNet, GMS, and Financial MyAccess
- Strong interpersonal skills and the ability to manage multiple tasks, set priorities and meet deadlines
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