Visits and Accreditation Assistant

Washington D.C.
Jul 13, 2018
Jul 30, 2018
Career Level
Entry Level
Full Time


The Embassy of Canada in Washington, D.C. is seeking to hire a(n) Visits and Accreditation Assistant.

Position title: Visits and Accreditation Assistant

Section: CDLS (W)

Location: Embassy of Canada, Washington, D.C.

Position no: EXT-304821

Level: LE-05

Starting salary: $51,232 USD plus benefits

Competition no: 2496

Date posted: 07/13/2018

Closing date: 07/30/2018 6 PM EST

Employment Tenure: Indeterminate

This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy.



Under the general supervision of the Deputy Commanding Officer of CDLS (W) Support Unit, the Visits and Accreditation Assistant is responsible for the submission of visit requests and the administration of the U.S. Foreign Visit System (FVS) on behalf of the Department of National Defence (DND). The main priorities are to process visit requests to the Continental United States and its territories primarily for the Canadian Armed Forces (CAF). The incumbent carries out data processing, coordinating with various Canadian and U.S. entities, and other administrative duties in preparation for, and the finalization of visit clearance requests and transfer of clearances. In addition, the incumbent assists in the administration of the Attaché Accreditation program between the Canadian Department of National Defence (DND), the U.S. Department of Defence (US DoD) and the respective military components. Lastly, the Visits and Accreditation Assistant provides verification of all visitors’ (CAF & civilian) clearances.


 Persons living in the greater Washington Metropolitan area.

 Employees of the Embassy of Canada in Washington, DC.

 Employees of any Canadian Mission in the United States. Relocation will not be paid in any

 circumstance.

 Spouses and dependents of Canada-based staff at the Embassy of Canada.


 Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.

 Reside in the United States.

 Meet all of the Essential Requirements stated below.

 Submit resumes and cover letters by the closing date. The cover letter must:

o Demonstrate how you meet the essential requirements under language, education and


o Confirm residency in the United States;

o Confirm independent work authorization in the United States.

Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.


 Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and

 Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions.


Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:


 English (The ability to work in French would be an asset.)


 ED1.Graduation with a degree from a recognized post-secondary institution or an acceptable combination of education, training or experience


 EX1. Experience in the delivery of general administrative and operational services and advice to internal and external clients.

 EX2. Experience in applying and interpreting legislation, policies or regulations.

 EX3. Experience in researching and compiling information for a variety of documentation.

 EX4. Experience in using software applications from the Microsoft Office Suite.

 EX5. Experience in coordinating logistics for travel, visits, and/or accreditation.


Candidates who meet the Education and Experience requirements will be assessed on the following

qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any

combination of these methods.


 K1. Knowledge of general administrative principles and best practices, including but not limited to filing, office organizational procedures, business processes, generally accepted meeting, email, and telephone etiquette ,etc.;

 K2. Basic knowledge and understanding of the Canadian Forces and/or the department of defence (DoD), or similar entities.

 K3. Basic knowledge of visit planning and tracking


 A1. Ability to organize work, determine priorities and work effectively in a fast-paced environment.

 A2. Ability to troubleshoot and make appropriate recommendations or take corrective action.

 A3. Ability to edit and proofread documents.

 A4. Ability to provide advice related to administrative policies and guidelines.

 A5. Ability to communicate effectively orally

 A6. Ability to communicate effectively in writing.

Personal Suitability:

 PS1.Interpersonal Relations and Respect

 PS2. Initiative

 PS3. Dependability

 PS4. Judgement

 PS5: Discretion

Asset Qualifications:

 A1. Ability to communicate in French

 A2. Prior work experience within a military or diplomatic environment


The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.

The Embassy offers a competitive salary and benefits package to include medical, dental, disability and leave, and a retirement savings plan.

The Embassy is committed to conducting inclusive, barrier-free selection processes.


Apply online at


Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.

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