Assistant, Kennedy Center Circles

Washington DC
Jul 12, 2018
Aug 17, 2018
Consulting, Other
Full Time

The Assistant, Kennedy Center Circles works with the Assistant Manager of Kennedy Center Circles and Manager of Individual Campaigns in the planning, coordination, and execution of the Kennedy Center Circles ($1,200-$29,999) Campaign. This includes research, cultivation, acquisition, stewardship, and ongoing maintenance of unrestricted and restricted contributions. The incumbent manages his/her time efficiently, anticipates the needs of the Assistant Manager and Manager, and takes initiative to advance campaign strategies.

Responsibilities Include:

80% Assist in the management of the KC Circles Campaign ($1,200-$29,999) including:

  • Preparing timely and accurate written communication with nearly 2,000 donors:

  • Review data pulled internally and, with the Manager, ensure accuracy of renewal materials developed and managed by an outside consulting firm;

  • Generate and manage solicitations, acknowledgments, tax receipts, and acquisition appeals;

  • Complete timely gift entry forms and ensure accuracy of all billing and contributions;

  • Prepare donor and strategy research projects in support of Campaign goals;

  • Manage office resources and collateral materials;

  • Participating in fundraising and general stewardship:

  • Respond to donor requests for Membership logistics and details;

  • Ensure proper donor recognition across several mediums;

  • Solicit and renew donors over the phone and via email;

  • Drafting all types of correspondence of varying length and complexity;

  • Utilizing and maintaining the Tessitura database and other systems;

  • Assisting with donor benefit, cultivation, and auxiliary events:

  • Work closely with Special Events and other Development staff on guest lists, invitations, catering, budget, and overall logistics

  • Coordinate appropriate follow-up following each event.

20% Assist in the coordination of the Kennedy Center Circles Board (approx. 50 members) including:

  • Providing support for three meetings per year, including catering logistics, meeting materials, and production requirements;

  • Generating Board solicitations and follow-up efforts;

  • Providing support for cultivation events throughout the year, working closely with Special Events and other development staff on catering, budget, and overall logistics.


  • Bachelor's degree required.An advanced degree in a related field is beneficial.

  • Minimum one to two years development or related experience required.

  • Working knowledge of the performing arts is preferred.

Minimum Skills and/or Knowledge Required:

  • Detail any specific knowledge, skills, certifications, or abilities needed to perform the job not encompassed in the above categories.

  • Superior and professional organizational, written and verbal communication, and interpersonal skills.

  • Careful attention to detail and awareness of standard accounting procedures.

  • Ability to foresee development needs, generate work for this position, and multitask efficiently.

  • A clear understanding of the Kennedy Center mission, and an understanding of the ways in which a fundraising operation works within a large and complex institution.

  • Ability to deftly manage many relationships and personality types - both internal among staff members, and external among constituents.

  • Ability and confidence to work with moderate supervision.

  • Experience with Tessitura is ideal.

The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. We offer a comprehensive range of benefits including medical, dental and vision insurance, paid vacation and sick leave, and a 403(b) retirement plan.

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