Publishing Assistant - Georgetown University Press

Washington D.C.
Sep 05, 2018
Sep 18, 2018
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Publishing Assistant - Georgetown University Press

The mission of Georgetown University Press is to publish content for a diverse, global readership and to be recognized as a premier press in our subjects. The Press maintains an adaptive organizational culture of professional growth and training, clear communication, accountability, and respect for the ideas and opinions of all staff members.

The Publishing Assistant performs a variety of complex administrative duties, particularly in the rights and permissions department, in duties that include but are not limited to:

Office Management

  • Maintains computer system, and online connections to university and internet.
  • Maintains telephone service.
  • Orders supplies.
  • Directs mail inquiries to appropriate department.
  • Sorts mail and maintains subscriptions.

Records Maintenance

  • Performs bibliographic maintenance for copyright and archive published books.
  • Performs human resources records maintenance - processes hiring paperwork, serves as office timekeeper.
  • Performs database entry.
  • Serves as liaison with fulfillment center.

Author Relations

  • Processes author and contributor copy shipments.
  • Attends professional meetings on occasion.
  • Orders and mails holiday cards.

Marketing & Sales

  • Solicits and processes subsidiary rights sales for all titles.
  • Maintains contact with foreign publishers, and prepares material for Frankfurt Book Fair.

Contractual Transactions

  • Processes publication agreements.
  • Manages copyright transactions and permission requests.


  • Bachelor's degree - preference for Media/Communications, English, humanities or related field
  • 1 year of experience in publishing or related field - preference for experience with scholarly publisher
  • Proficiency using Microsoft Office Suite
  • Excellent written and verbal communication skills, organizational skills, and proven ability to efficiently handle multiple long-term projects simultaneously in an administrative capacity
  • Ability and desire to work both independently and cooperatively in a highly collaborative office environment
  • Efficiency, detail orientation, and ability to multitask while maintaining complex schedules and managing administrative support
  • Confidence in membership in diverse and inspiring team
  • Resourceful, organized, and eager to contribute to the larger world of scholarly publishing

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration

Preferred qualifications

  • Experience working with databases and design programs
  • Familiarity with using a complex database, especially using FileMaker Pro software

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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