Accounting Manager - General Ledger
The Office of the Chief Financial Officer (OCFO) is responsible for all financial aspects of the National Academies of Sciences, Engineering, and Medicine, a not-for-profit organization with approximately $300 million in annual revenues. This includes Accounting, Budget, Contracts and Grant Accounting, Travel and Financial Analysis, and Reporting.
The Accounting Manager assists the Associate Controller in managing the general ledger for the Academies. The primary duty of this position is to oversee the annual financial statement and uniform guidance audits for the organization. The Accounting Manager also oversees the processes that contribute to the accurate and timely close of the books on a monthly basis. The Accounting Manager develops policies and procedures and formulates and administers approved accounting practices necessary to control operations. The Accounting Manager supervises the general ledger team which consists of senior and staff accountants. She/he defines team operating standards and ensures essential procedures are followed based on knowledge of own discipline. Decisions are guided by policies and procedures with guidance from the Associate Controller. The Manager must directly supervise exempt level employees and may supervise nonexempt employees directly or indirectly.
ESSENTIAL JOB DUTIES:
Manages the annual financial statement and uniform guidance audits for the organization. This includes serving as the primary point of contact for the external auditors, liaising with Academies' personnel, and preparing the annual financial statements. Reviews and approves all documents prepared by the organization for the auditors. Ensures the audit is completed timely and assists with addressing any audit issues as they arise.
Works on special projects as assigned by the Associate Controller or Controller, such as process improvements, general ledger research, new accounting standards implementation, technology implementations, and similar.
Assumes responsibility for functional accounting areas as assigned, ensuring that accounting is performed in accordance with Generally Accepted Accounting Principles (GAAP). Reviews various balance sheet account reconciliations in order to oversee accounting areas. Reviews and approves all journal entries within functional accounting areas assigned.
Coordinates monthly and annual close of the books. Oversees close timeline to meet system user reporting needs. Identifies and communicates hurdles to the close process. Works with the Senior Accountant and Business Systems Group to resolve PeopleSoft processing issues.
Manages assigned accounting staff, including workflow analysis, conflict resolution, and work review. Provides leadership and mentors employees. Trains and develops employees to successfully perform current responsibilities and encourages development of staff for future roles. Forms effective teams and cultivates a work environment that fosters teamwork. Interprets and ensures consistent application of organizational policies. Initiates personnel actions, including performance and compensation reviews and disciplinary actions.
Keeps up-to-date the policies and procedures relating to accounting areas assigned. Assures standard accounting procedures are adhered to. Designs and implements new accounting procedures to take advantage of best practices and office automation. Works with internal staff to ensure that accounting policies and procedures are properly followed. Interacts with division staff to clarify the Academies' policies and procedures and to troubleshoot workflow problems. Communicates division concerns and proposals to senior management in the Office of the Chief Financial Officer (OCFO).
Reviews and approves disbursements and expenses consistent with responsibilities and as necessary.
Participates in the development, modification and review of accounting systems, reporting methods, and controls. Coordinates accounting functions with IT as necessary.
NONESSENTIAL JOB DUTIES
Related duties and special projects as assigned.
Required Knowledge, Skills, and Abilities: Thorough knowledge of generally accepted accounting principles. Strong analytical, problem solving, and presentation skills. Ability to communicate complex accounting issues in simple, understandable terms. Ability to solve problems using originality and ingenuity. Ability to operate using substantial latitude for independent judgment and action. Experience working in complex environments with a high degree of organizational effectiveness. Demonstrated ability to train and supervise subordinates. Ability to work successfully in a team environment and form and maintain effective teams. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.
Minimum Education/Training Requirements: Bachelor's Degree in Accounting or related field, or equivalent knowledge.
Minimum Experience: Six years of related professional experience, two of which were in a supervisory capacity.
Physical Capabilities: Ability to work at a computer for extended periods of time.
Required Licenses, Certification or Registration: CPA may be preferred.
Supervisory Responsibilities/Controls: Typically reports Associate Controller. General direction is provided. Supervises accounting staff assigned to area of responsibility.
Work Environment: Office environment with occasional travel between the Academies' facilities and to off-site locations. Additional hours may be required to support internal and external deadlines during peak periods.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.