Assistant Director, Academic Affairs - Graduate School of Arts and Sciences

Washington D.C.
Jun 25, 2018
Aug 09, 2018
Executive, Director
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Assistant Director, Academic Affairs - Graduate School of Arts and Sciences

Georgetown's Graduate School of Arts & Sciences, at nearly 200 years old, offers a wide variety of doctoral, master's and certificate programs encompassing both traditional and interdisciplinary studies. 

The Assistant Director of Academic Affairs is one of two equivalent positions that shares responsibility for delivery of academic services provided by the Graduate School to its students and to the faculty and staff of its graduate degree programs. Reporting to the Associate Dean for Academic Affairs, the Assistant Director shares responsibility with the other Assistant Director in duties that include but are not limited to:

Records and Reporting

  • Maintains records to ensure that the academic progress of all Graduate School students is appropriately recorded and monitored, including both current and historical records (on paper and in electronic formats), and provides access to these records as required by law and University policy.  
  • Works with the University Registrar to assure the accuracy of graduate student records in Banner, the central student information system.
  • Prepares reports as required for departments and for the Dean, such as monitoring student degree progress, and verifying documentation submitted in support of completion of requirements (e.g., degree award, grade changes, and examination ballots); and places and removes registration blocks. 
  • Assists the Associate Dean in the preparation of prepare enrollment reports for internal and external use (e.g., financial FTE reports of graduate enrollment each semester and the annual CGS/GRE graduate enrollment survey).
  • Works with graduate programs to codify and maintain their degree requirements in the Degree Works segment of the Banner student information system to support faculty advising function and student self-service advising, as well as degree clearance.


Advises faculty and staff on Graduate School and University academic policies and procedures; and implements and enforces these policies, including those concerning registration, degree program requirements, leaves of absence and return from leave, and grade changes. 


Coordinates preparations for the annual Commencement Ceremony, including preparing the Commencement program, posting of final grades and student degree clearance, determining which   faculty members will participate in the ceremony and the roles that they will play, assembling and distributing diploma packets, assembling students to form the academic procession, and coordinating support staff during the ceremony.


  • Supervises student workers assigned to work in the area and coordinates with the supervisor of the Admissions staff in the use of student help during peak work periods (e.g., the Spring admissions cycle and May Commencement). 
  • Serves on University committees related to academic affairs and student services for graduate students.


  • Bachelor's degree - graduate degree (completed or in progress) preferred  
  • 2+ years of experience working in an academic institution, preferably with enrolled students
  • Strong written and verbal communication skills
  • Ability to manage multiple projects simultaneously, to meet time-sensitive deadlines, and to set priorities
  • Ability to work well under pressure and function as a team player
  • Database and spreadsheet experience
  • Familiarity with student information systems

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Similar jobs