Administrative Assistant / Receptionist / Facility Management

6 days left

Location
Washington D.C. | 14th Street Corridor
Posted
Jun 20, 2018
Closes
Jul 25, 2018
Function
Administrative
Industry
Other
Career Level
Entry Level
Hours
Full Time

Bonstra | Haresign ARCHITECTS, an award-winning architectural firm headquartered on the 14th Street Corridor in Washington, DC, is seeking an Administrative Assistant/Receptionist to join its team.  Main responsibilities will include:

  • Managing front desk and reception
  • Assistance with telephones and building entry system
  • Assisting staff and visitors with office systems and tech equipment
  • Providing administrative support to partners and staff
  • General oversight of all office operations
  • Production of documents and contracts
  • Maintenance and scheduling of conference rooms and shared spaces
  • Ordering office supplies and maintaining inventory
  • Assistance with project invoicing (requires strong knowledge of EXCEL software)
  • Distribute incoming mail and oversee outgoing mail/FedEx/courier items
  • Assistance with catering of meetings and luncheons
  • Coordinating and scheduling of professional development activities
  • Making sure common areas are tidy at all times.

The ideal candidate works well in a collaborative, team environment, is self-directed, highly organized, and very technology-savvy. The candidate must display competency, flexibility and a positive attitude. The candidate should be a strong multi-tasker, resourceful and a creative problem-solver. Some college and relevant office experience are required.  Architectural and/or design firm experience is a plus.

We offer a competitive salary and excellent benefits.

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