Executive Assistant, Office of the Dean - Georgetown University Law Center

Location
Washington D.C.
Posted
Jun 20, 2018
Closes
Jul 26, 2018
Industry
Education, Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Assistant, Office of the Dean - Georgetown University Law Center

Tradition. Innovation. A superb faculty, hundreds of course offerings — and all of this just steps away from the Capitol and Supreme Court. Georgetown Law is an exceptional institution in an enviable location. Students come here from all over the world to study international or tax law, environmental or health care law (just a few of our specialties). They come here for our top-ranked clinics. Most of all, they come because this is the place where theory and practice meet. At Georgetown, students learn the law in the place where laws are made.

The Executive Assistant provides executive level support to the Law Center Associate Deans. S/he is responsible for a wide range of responsibilities, such as supporting daily operations in the Dean's Office and facilitating programs and projects in the Dean's Office; supporting Dean's Office administrative needs, process design, and community initiatives; and serving as a key liaison between the Dean, Associate Deans, Law Center faculty, staff, and students, members of the Georgetown community, and external parties. Reporting to the Director of Strategic Planning, the Executive Assistant has duties that include but are not limited to:

Management of Daily Materials and Schedule

  • Manages Associate Deans' daily schedules.
  • Confirms appointments, supports meetings, resolves conflicting priorities, and ensures the Dean is on time, organized, and well prepared for each meeting/appointment.
  • Makes adjustments to daily plans without causing disruption.
  • Screens all inquiries for the associate deans and provides thoughtful recommendations for response.
  • Ensures all necessary support is provided for the Associate Deans when conducting meetings, speeches, and presentations.
  • Follows up on critical requests in a timely manner.
  • Gathers background information, researches issues, prepares briefs, and summarizes issues to conserve the Associate Deans' time.
  • Provides pertinent information and recommendations to support the Associate Deans and his or her activities.
  • Appropriately staffs the Associate Deans at events and meetings.

Administrative Support

  • Arranges logistics for meetings and teleconferences, including Zoom information, catering, and other needs.
  • Manages business travel, including transportation and accommodations.
  • Along with the supervisor and Dean's Office members, establishes processes that meet the evolving needs of the associate deans.
  • Processes invoices, expense reports, and manages ProCard reconciliation for all members of the Dean's Office.
  • Monitors and improves business processes by leveraging technology and organization.
  • Along with supervisor, establishes objectives that proactively meet the Associate Deans' needs.
  • Completes critical aspects of deliverables and special assignments by determining priorities and managing  time.
  • Tracks and manages any events, projects, and processes led by the Associate Deans.
  • Monitors events and notifies relevant parties of competing or conflicting demands.

Enhancement of Dean's Office Environment and Communication

  • Maintains and stocks Associate Deans' offices and ensures environment is organized and professional.
  • Reviews correspondence and assists in drafting notes, letters, and documents with supervisor to ensure "one voice" is heard.
  • Maintains regular communication with Dean's Office and other Departments to ensure policies and procedures are current and that deadlines are met.
  • Provides supervisor with issues that may need further clarification or communication from the Dean.
  • Provides administrative support to the Dean's Office.
  • Gains cooperation of others while working as a team player.
  • Provides an inclusive, positive, encouraging atmosphere for all guests, faculty, students, and staff.
  • Professionally represents the Dean's Office at all times.

Requirements

  • Bachelor's degree
  • 3 to 5 five years of administrative and customer service experience
  • Familiarity with Microsoft Office, including Word, Excel, and Power point, and Google Suite
  • Excellent verbal and written communication skills
  • Ability to quickly adapt to changing circumstances and confidently identify and manage priorities
  • Ability to maintain a firm grasp of not only the organization of the Law Center, but also on the priorities of the dean and associate deans, and to discreetly and strategically juggle competing demands
  • Ability to maintain a strong working relationship with other offices at the Law Center and University
  • Professional maturity and ability to exercise sound judgment in a diplomatic and discreet manner while working in a high-profile environment

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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