Arlington, Virginia
Jun 15, 2018
Jul 02, 2018
Full Time
Job Title: DOCKETING SPECIALIST Closing Date/Time: Fri. 06/29/18 11:59 PM Eastern Time Salary: $46,300.80 - $70,699.20 Annually
Job Type: Full-Time Location: 1425 N. Courthouse Road, Suite 12100, Arlington *METRO Accessible *, Virginia       The Arlington County Circuit Court is seeking a Docketing Specialist to provide legal administrative support to its Judicial Chambers under the strictest confidence.  This position will manage the master calendar by recording and scheduling trials, motions, hearings, scheduling substitute judges, and other court related events. Additionally, this position will require the application of a broad knowledge of the legal terminology, guidelines, and procedures associated with docketing.  

 The Circuit Court is a Virginia state trial court that handles all Arlington County's legal matters.  The Judicial Chambers is composed of three Circuit Court Judges, three judicial law clerks, and four administrative staff persons.  
Specific duties include:
  • Updating all electronic calendars and databases;
  • Dealing extensively with the public, vendors, State and County agencies, and the legal community;
  • Interpreting and enforcing the policies regarding docket control and standards according to the adopted guidelines, local rules and preferred procedures, and/or at the direction of a judge;
  • Preparing daily and advance dockets with consistent accuracy;
  • Updating Circuit Case Management System (CCMS) and the electronic calendar with scheduled trials, case events, meetings, and substitute judge appearances;
  • Coordinating the scheduling of courtroom assignments, court reporters, courtroom clerks, law clerks, and deputy sheriffs;
  • Preparing requisite orders of appointment/recusal, and submitting payment vouchers;
  • Administering motions and orders on paper or via electronic file management systems;
  • Tracking attorney suspensions sent by the Virginia State Bar; and
  • Providing human resources liaison and accounting support to the Court Manager and department.
The ideal candidate will have the following:
  • Strong time management and organizational skills to work in a fast paced, detail oriented work environment handling multiple requests that require follow through and attention to detail;
  • Ability to effectively process and handle a high volume of information and documents within time constraints; and
  • Demonstrated working knowledge of civil and criminal terminology with a general understanding of civil procedure.

 Selection Criteria: Minimum: High school diploma or equivalent, plus progressively responsible experience providing litigation or executive administrative support, which includes applying knowledge of a wide variety of complex administrative rules, procedures, policies and/or operations to administrative/program assignments.

Substitution: Successful completion of college coursework from an accredited college or university can be substituted for the experience requirement on the following basis: 2 years = six months of experience; 4 years = 1 year of experience.

Desirables: Preference may be given to candidates with experience in one or more of the following:
  • Bachelor's Degree
  • Ability to exercise discretion and maintain strict confidentiality; and
  • Institute of Court Management (ICM) trainings and certifications;
  • Strong oral and written communication skills; and
  • Experience handling a high volume of calls.

 Additional Information: Work hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give "see resume" as a response to the questions. Incomplete applications will not be considered.

Note: Salary listed above is for fiscal year 2019, effective July 1, 2018.

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