Sr. Manager, Procurement Operations & Administration

Washington Suburban Sanitary Commission
Laurel, MD
Jun 14, 2018
Jun 26, 2018
Full Time
General Summary The Sr. Manager, Procurement Operations & Administration is responsible for supporting the Chief Procurement Officer (CPO) in achieving strategic and tactical objectives, assisting with high-profile acquisitions, preparing contracts and developing customer-oriented plans that are consistent with WSSC policy and strategic goals. This role leads the strategic development of system application modules and their implementation and coordinates the development and enhancement of Procurement business processes, definitions, practices and tools. The Sr. Manager, Procurement Operations & Administration is responsible driving change across the organization and, in partnership with leadership, supporting WSSC's move to higher levels of procurement and sourcing. Essential Functions * Develops instructions and guidelines to establish internal procedures concerning the execution and administration of WSSC contracts and provides guidance to procurement professionals and contract managers concerning such policies and guidelines * Ensures that acquisition actions are per applicable WSSC procurement policy * Drafts WSSC procurement policies for the approval of the CPO * Monitors complex administrative or operational problems or procedures and provides status reports including conclusions and recommendations on such complexities * Takes a lead role in working as an integrated partner with the leaders of the OSDI office to effect and execute supplier diversity goals and objectives * Helps resolve issues between suppliers and WSSC; works to build supplier relationships * Supports the CPO by ensuring that all contract management activities are in compliance with federal and state laws and WSSC policies, procedures, rules and regulations * Develops innovative acquisition vehicles to promote efficient and effective use of resources for meeting WSSC needs * Conducts/leads periodic reviews and meetings with execution teams for the purposes of setting procedures for consistent execution of contract actions (cradle-to-grave), to solicit contractual problems experienced by execution teams with the operation of acquisition processes, to brainstorm solutions and develop process and procedures to institute those solutions * Develops metrics to measure the performance of acquisition procedures, processes and cycle times for approval by the CPO * Identifies opportunities for collaboration with other public entities * Holds responsibility for the overall management of the WSSC procurement card (P-Card) program and serves as the program administrator in accordance with the established policy * Develops procedures to comply with said policy to include card maintenance functions (new issue, cancel) * Monitors compliance of policy and procedures with periodic reassessment of cost and benefits; provides monthly/quarterly reports to management * Continually coordinates and assesses competency needs and gaps; provides or arranges training, as needed * Develops training materials and/or programs (both formal and informal); leads knowledge transfer to users in training sessions * Develops and manages program to ensure attainment of identified certifications for all procurement professionals * Assists the CPO with developing forecasts of workload and monitors cost to ensure performance is within the approved budget * Understands the Capital Improvement Program (CIP) and ensures that this information is coordinated with all strategic initiatives, communicated to the Procurement Department senior leadership and Contracting Officer Representatives * Leads development and implementation of robust e-sourcing/e-procurement capabilities for the WSSC * Participates/leads the development and implementation of new and upgraded ERP solution in support of the operational and reporting requirements of the procurement function * Acts as the Subject Matter Expert (SME) for the Procurement Office for ERP solutions for Procurement; articulates procurement best practices * Recommends and prepares administrative and operating directives, policies and procedures associated with established technologies and technologies in development * Supervises employees including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and/or termination or recommending termination Other Functions * Represents the CPO, when delegated, on the Metropolitan Washington Council of Governments * Stays abreast of functional best practices outside of WSSC and introduces those best practices into WSSC suggested policies, practices and training * Represents the CPO at meetings when delegated * Performs other duties as assigned Work Environment And Physical Demands * Work is performed in a business casual office environment * Must be able to work under pressure, meet deadlines and adjust to changing priorities Required Knowledge, Skills, And Abilities * Expert knowledge of public sector procurement and familiarity with supply chain management principles * Knowledge of business and industry practices for operations and administration of a procurement function * Excellent change management and leadership skills * Expert decision making, analytical, communication and negotiation skills * Excellent public speaking skills * Strong organizational and project management skills * Ability to write clear and concise reports, directives, letters and other documents * Ability to establish and maintain effective working relationships with Commission officials * Ability to manage and provide leadership and direction to employees Minimum Education, Experience Requirements * Bachelor's degree in a contracts administration, business management, public administration, technology discipline, or other related discipline * 10+ years contracts administration experience * 3+ years management experience * Experience implementing technology and developing policies and procedures Additional Requirements Completion of the Washington Suburban Sanitary Commission Financial Disclosure Statement within 30 days of employment and annually thereafter Preferences * Certification from an accredited procurement program (CPM, CPSM, CPSD, CPPO, CPPB, CPIM), and/or designation as a Federal Government Acquisition Professional certified to Level II, or equivalent * Public sector procurement experience * Advanced degree in business administration, IT or public administration * Coursework in negotiations, cost & price analysis, advanced construction contract management and/or contract law Salary $99,869 - $152,456 Posting Detail Information EEO Statement AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission. Close Date Open Until Filled Yes Special Instructions to Applicants Additional Information

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